Time Code Setup

Time codes are used by organizations to classify the hours an employee charges. These could include codes for standard time, vacation, sick leave and overtime. Time codes allow the admin to:

Create policies based on time codes or groups of time codes.
Store employee leave balances by time code groups.
Restricted and assign time codes based on company, department, employee type or specific employee (e.g. an overtime time code could be restricted and assigned to only full-time employees, so that part-time employees could not charge overtime).
Determine how the accrual base will be calculated.

Time requires that at least one time code group be established, and within that time code group there must be at least a single time code.

For organizations that do not use time codes, Time can be configured so that the single required time code is hidden and does not appear on employee timesheets.

A hierarchy exists between Time Code Groups and Time Codes, where the Time Code Groups are the parent of the Time Codes. The use of multiple Time Code Groups allows more flexibility in creating policies and reports.

Below is an example of how Time Code Groups and Time Codes can be structured:

Standard Time Codes
- Billable
- Non-Billable
Leave Time Codes
- Sick
- Vacation
- Personal
- Holiday

If you have time codes set up for accruals, make sure to have separate time code groups for each one IF the accrual basis will be different. This is due to the accruals being based off time code groups vs. time codes.