ACH Accounts Setup

Admin can assign bank account and routing numbers to employees and the company for use in DATABASICS Expense for ACH processing. Any bank account number and routing number can be assigned to an individual employee.

Important Note:  There is only one employee ID Called ACH_SETUP, this is the account that you would need to setup the company Bank Account and Routing and Account Type.

To Setup ACH Account Numbers to employees and Company:

1. Click on Admin
2. Click on Organizations to expand the menu.
3. Click on Employee
4. Find the employee you want by either
   1. Entering either their first or last name in the search box at the top next to the filter icon.
      1. Click Enter to retrieve the results
   2. Entering search criteria by clicking the filter icon  on the right-hand side of the screen.
      1. Click Apply
5. Select the employee.
6. Click on ACH Accounts tab.
7. Click the Add button
   1. Effective date* - Enter the date you want to start with that specific bank account
   2. Active - This field will be checked by default. If you want to make an ach account inactive, the box will need to be unchecked.
   3. Account Number* - Enter the Bank Account Number (exactly as provided by the bank).
   4. Routing Number* - Enter the Employee's Account Number (exactly as provided by the bank).
   5. Bank Name* - Enter the Bank Name.
   6. Account Type* - Select either Checking or Savings
   7. Notes - Enter any notes related to this ach account
8. Click the Save.
9. Repeat the above process to assign more accounts.

 * Indicates a required field

Any newly added ACH accounts will trigger an email to the owner of the account.

Message body may include any of the following parameters in setup