Commute Miles

Commute Miles measures a user's daily commute from home to the office. The daily commute is the number of mile a user would normally travel to the office and in case a user is driving from home to another location, the daily commute is not counted towards the reimbursable miles. Admin can assign Commute Miles to individual users. If Commute Miles are defined these miles will be deducted from the user's mileage reimbursement, in case the travel took place from/to user's "Home" location.

To Define Commute Miles:

1. Click on Admin
2. Click on Organizations to expand the menu.
3. Click on Employee
4. Find the employee you want by either
             a. Entering either their first or last name in the search field at the top next to the filter icon.
                  i. Click Enter to retrieve the results
             b. Entering search criteria by clicking the filter icon on the right-hand side of the screen.
                  ii. Click Apply
5. Select the employee.
6. Click on Commute Miles tab.
7. Click on Add.
   1. Effective Date* - Select date as of which the Commute miles are effective
   2. Address - User's home street address
   3. Traveled City - User's home City
   4. State - User's Home State
   5. Home Zip - User's home zip code
   6. Country - User's home Country
   7. Address Code* - Select User's Work Office Location from the drop-down list of addresses.
      1. Select "HOME OFFICE" option if a user works from home and has no commute
      2. Select "SELECT OFFICE" option to prompt the user to select a worked Office Location when creating a Mileage Expense.
      3. Select an office location - see note below
   8. Distance Unit Type - Select the unit you would like the distance measured in
   9. Miles/km - Miles will be automatically computed once 'Set Distance' has been selected
8. Click the Save button
9. Click the Set Distance button to calculate the Commute immediately otherwise the user will be prompted to verify accuracy of the assigned address, office location and the distance on the first entry of a mileage expense

 * Indicates a required field

Note: The list of Office Locations needs to be added in the system ahead of time from Admin → Shared Addresses under the "OFFICELOCATION" group