How to Enable Time/Expense Approval via Email

The following configuration must be in place in order for the approvers to be able to approve timesheets and expense reports from their email.

1. Enable time/expense approval from the List Page in T&E Access setup

The approvers approving time/expenses via email must have the ability to approve timesheets and expense reports from the list page. To enable this option:

From the Administrator menu expand the Security → T&E Access links
select the T&E Access group assigned to the approvers
Click the Assign Access tab in the bottom window pane
Click Add to add the new access rights
In the Access Setting pop-up window locate and select the following option:
- Enable Approve and Reject from List
Click OK to insert the new access rights

Please note that this option is available for Timesheets and Expenses separately, and please make sure to enable if for the corresponding modules as applicable, or both.

2. Enable Application Full URL

Please reach out to Databasics support team to enable this for your company

3. Enable the e-mail options

From the Administrator menu expand the Options → T&E Settings → T&E Options links
Scroll and select the Expenses - Mail Options for expenses and Time - Mail Options for timesheets
Enable the following options:
- When lines are ready for approval- Yes with Attachment
- When lines are sent from approver to approvers (ready for approval)- Yes with Attachment
- Email link for timesheet/expense report approvers f they have rights approve from the list - Yes

4. Make sure the Print Processor profile is scheduled along with the email queue sender

This is usually enabled upon the go live as part of the pre-production checklist, but double check to make sure under Administrator menu → Job Schedule → All Jobs

There should be a scheduled job called Email Queue Sender and if selected, one of the profile actions assigned must be Print Processor