Global Approval

Global approval groups are set up for groups that will apply across the board. For example, Payroll or Finance group will always approve and remain the same across the entire company. 

To create a Global Approval:

1. Expand Organization by clicking on the plus sign.
2. Expand Group Approval by clicking on the plus sign.
3. Click Global Approval.
4. Click on the Add button.

Step 1: Enter a name for the Team

1. In the Team Approval Wizard window, in the Description* field, enter a name for the new approval team. This field is limited to 100 characters.
2. Choose a Team Type*
   
   • A Team Exception Policy Approval
   • B Team Exception Policy Approval
   • Main Team Approval (Default)
3. Click Next.

Step 2: Set Approval Flows and Assign Approvers for the Team

1. In the Team Approval Wizard window, click Add.
2. Enter a Level for the approval (example. 0 is first, 1 is second, etc.) Note: Level has to always start with 0. If set to 1 or higher, the system will reset to start with 0.
3. Enter a Description for this approval.
4. Select a Reset Option.
   
   1. Reset ALL - Reset from the beginning of approval structure if changes are made by approver.
   2. Reset current level - All the approvals currently in progress will be reset. 
   3. Reset off - No reset in approval structure if changes are made by approver

   4. Reset this level - Only the approvals for the group you're a part of will be reset.

      For Example: 

      If the approval structure includes 

      Level 1- 2 approval groups

      Level 2 - 3 approval groups

      Level 3- 2 approval groups

      If one of the approvers on Level 2 made a change, with the Reset Current Level option, this will reset the approval for all 3 groups on level 2, but will not reset any of the approvals on Level 1. 

      Let's say Level2 groups are A, B and C.

      With the Reset this Level option, if you are part of Group A and a change is made, only the approval for group A will be reset.

5. In the Approval Type field:
   • Anyone can approve: One person in the approval group can approve the timesheet or expense report on behalf of everyone in the group
   • Everyone must approve: Everyone in the approval group must approve the timesheet or expense report before it is considered fully approved
6. Currency: Select a currency for the approval group
7. Enter a Min Amount (minimum amount) and a Max Amount (maximum amount) that this approval will apply to.
8. Enable Override by Routing - Select either Yes or No depending on if you would like this approval group to be overwritten when using the routing option. 
9. Save the form by clicking Save.
10. Click on Approvers to assign approvers for this approval event.
11. Click Add.
12. In the Employee List wizard window select the employees you would like to add as approvers.
13. The filter option is also available by clicking on the   icon. Click on Apply to save the filter options.
    1. Employee ID
    2. First Name
    3. Last Name
    4. Operating Unit
    5. Department
14. Click OK.
15. Search for additional employees if desired and repeat the process.
16. In the Entry Type field : 
    1. Select Time/Expense if this approver will approve both timesheets and expense reports.
    2. Select Expense Only if this approver will approve only expense reports.
    3. Select Time Only if this approver will approve only timesheets.
17. In the Approval Right field:
    • Select Approve Only if this approver is to be allowed only to approve or reject employee timesheets and/or expense reports, not modify them.
    • Select Modify and Approve if the approver is to be able to make changes and then approve the modified Timesheet or expense report.
    • Select Review Only if the approver is to be able only to review timesheet data available to approvers, but not participate in the approval process (Review-only approvers can only access timesheets or expense reports through the Reports icon.)
18. In the Approval Type field:
    • Select Both if no approval restrictions are needed.
    • Select Primary if this approver is not allowed to approve his own timesheets and/or expense reports.
    • Select Secondary if this approver is to only approve the work of the primary approver.
19. In the Email Option field:
    • Select Yes if this approver wants to receive email notifications when timesheets and/or expense reports are released.
    • Select No if this approver does not want to receive email notifications. Email options and messages are configured under system options.
20. In the Active field, select either Yes or No.
21. To add additional approvers click Add and repeat.
22. When done, click Finish.

* Indicates a required field