CONUS Meals Deduction

As of Version 6.2 the section previously known as Deduction Fixed Rate has been updated to CONUS Meals Deduction. CONUS - For All US states except for 'HI' and 'AK', use standard fixed deduction rates. The rates are: Meals and Incidental Expenses (M&IE) Breakdown.

Note: The CONUS meal deduction rates are automatically loaded if your site is configured to import Per Diem data via a scheduled job. 

Instead of using a value or percentage deduction, some companies may use a fixed rate deduction rule for meals. In order to use this functionality, the Deduction Fixed Rate Table must be set up.

1. Expand the Expense menu.
2. Expand the Per Diem Setup menu.
3. Click on CONUS Meals Deduction.
4. Click on the Add Button
5. Enter the Effective Date, which is the date that this rate takes effect
6. Enter the Operating Unit that this rate pertains to. Leave this field set to ALL if it applies to the entire company.
7. Enter the Currency that this rate pertains to
8. In the Breakout Type drop down, select which meal this rate is applicable to.
9. Enter the Per Diem Rate.
10. Enter the Deduction.
11. Click on the Save button.

Once the rates have been entered into the application, you can create deduction rules based on this table in the Deduction Rule set up.

How to view the CONUS meal deduction rates:

1. Expand the Expense menu option
2. Expand the Per Diem Setup menu option
3. Click on CONUS Meals Deduction
4. On far-right hand side, you will see the filter icon Click the icon to show the Advance Search window. 
5. Filter your results by any of the fields below. To find out the breakout for a per diem rate, you could enter in the daily per diem rate in the Per Diem Rate field. Once entered, click on Apply
6. Once the search result comes back for the daily per diem rate, you will see a deduction rate for Breakfast, Lunch, and Dinner. These are the amounts that will be deducted from the daily rate if the meal was provided. 
   
   Example:
   1. Breakfast was provided: User will receive $100 - $25 = $75
      
7. In order for the deductions to work, the per diem expense type must have the Meals Provided enabled. 
   1. In Admin → Expense → Expense Type:
      
   2. From the end user standpoint, the Meals Provided must be an option. The user will need to check the box next to the meal provided to see the deduction.