Out of Office - Alternate Approver for Time

Approvers can designate their delegate approvers during their absence using "Out Of Office" approver function. If an approver is not able to assign a delegate approver, administrators can assign delegates on their behalf.

1. Click on the drop down arrow next to your name. This will be on the top right hand corner the application.
2. Click on "My Preferences"
3. Click on the "Out Of Office" tab
4. In the "Set Out of Office for" field select the main approver on behalf of which you are trying to assign a delegate approver - Defaults to "Me". If you have team members that report to you and they are an approver as well, they will show up in this list so you can assign a delegate approver on their behalf.
5. Beside "Out of Office" select Yes
6. Provide the duration of the assignment by filling in the Start and End Date fields.
7. Select the delegate approver from the Approver 1 drop down list. Please note that only another user with approval rights can be selected from the list.
8. Click Check Availability. A pop-up will generate letting you know if the substitute approver is available, if not, a system message will show stating they are out of office on the selected dates.
9. Select if the delegate will be approving Same as My Group (Inherits the same approval group as you), Time Only, or Expense Only.
10. If applicable, assign up to 3 additional delegate approvers.
11. Click "Apply Changes" to save changes.