Ideas to encourage timely timesheet submittal

Encouraging users to submit their timesheets on time can be a challenge, here are some effective strategies to consider:

• Automated Reminders to Users: Set up automated email notifications to remind users to submit their timesheets. Timing these reminders for the end of the day or week can help establish a routine. In these messages, emphasize the importance of their submissions for the company's success.

• Automated Reminders to Managers: Implement weekly reminders for managers regarding employees who have not submitted their timesheets. This keeps accountability at the team level.

• Simplify the Process: Make the timesheet submission process as user-friendly as possible. Highlight the availability of mobile and web versions to facilitate easy completion.

• Incentives: Introduce small rewards for timely submissions, such as gift cards, recognition during team meetings, a monthly raffle, or even free parking for a month.

• Set Clear Deadlines: Clearly communicate deadlines for timesheet submissions and regularly remind users of their importance for payroll and project tracking.

• Feedback and Support: Provide a platform for users to share their challenges with timesheet submission. Addressing these concerns can lead to improved compliance.

• Training and Resources: Offer training sessions or resources to explain the significance of accurate time tracking and its benefits for the organization.

• Management Support: Encourage managers to actively check in with their teams about timesheet submissions. Providing reports on the top 10 employees with missing timesheets or utilizing Power BI dashboards can enhance visibility and accountability.

• Highlight Benefits: Regularly communicate how timely submissions contribute to better project planning, budget management, and overall business efficiency.

• Incorporate into Performance Reviews: Include timesheet submission compliance as a factor in yearly performance reviews, collecting data on employees who submit on time.

• Restrict Expense Report Submissions: Implement a policy that requires timesheets to be submitted before expense reports can be filed, reinforcing the connection between the two processes.

• Peer Recognition: Create a system for peers to recognize and celebrate timely submissions, fostering a culture of accountability and camaraderie.

• Enable Leave Management: Allow users to check their leave balances and request vacation time directly through the system, integrating leave management with timesheet submission for better tracking.

Implementing a combination of these strategies can help foster a culture of accountability and streamline the timesheet submission process, ultimately benefiting the organization as a whole.

The DATABASICS team is here to assist you in collecting and configuring the system to support your approach for ensuring timely timesheet submissions from users.