Dynamics SL

The DATABASICS Time & Expense Reporting system integrates to Dynamics SL to support labor and expense accounting.

Each SL entry module specific outbound from DATABASICS is outlined in separate sub-sections, as follows:

• Journal Entry - labor and expense accounting details

• Vouchers and Adjustments - reimbursable expense accounting, vendor payables

• Project Charge Entry - labor and expense project accounting details

Inbound Data to DATABASICS

In a bi-directional integration Demographic (Organization) and Project (WBS) data typically originates in SL and is imported to DATABASICS to support valid data in the outbound flows.

Organization Structure

In an SL integration the DATABASICS Organization structure typically consists of one or more of the following:

• Company

• Subaccount

• Labor Class - supporting billing if included

• Vendor ID - supporting reimbursement through Vouchers and Adjustment if included

• Cost Rates - supporting project cost accounting solution if included

• Employee

The Employee typically has one or more of the following properties:

• Employee ID

• Employee First and Last Name

• Home Company

• Home Subaccount

• Default Labor Class

• Employee Type - supporting entry validation (e.g. OT) if included

• Email address

• Manager ID - supporting approval requirements if included

• Hire Date

• Termination Date

Work Breakdown Structure

In an SL integration the DATABASICS Work Break Down Structure typically consists of one or more of the following:

• Project

• Task

• Bill Rate - supporting billing if included

The Project and Task typically has one or more of the following properties, supporting customer’s specific requirements:

• Contract Type

• Owning Company

• Default Subaccount

• Default GL Account

• Resource Assignment

• Manager ID - supporting approval requirements if included

• Start Date

• End Date

Inbound Integration methods

Data flow inbound to DATABASICS is managed using the DATABASICS Import / Export utility.

Open

In an SL integration data can be read directly from SL or the customer can provide flat files with data, according to agreed specifications.

The loads will validate to make sure all the required fields are provided in order for the employee to be active in DATABASICS.

Direct Data Pull from SL

We can use the DATABASICS import / export utility to read data directly from SL. Using the direct pull solution provides the organization and project data, and refreshes the data in DATABASICS for new records and existing records without the need for an intermediary step.

This approach includes installing the import utility inside the customer firewall and linking the utility back to DATBASICS for delivery of the specified data.

A agreed specification will outline what data to import from where. Example employee profile specification with mapping between systems:

The utility allows the customer to specify the frequency of each scheduled load and also gives the ability to refresh data manually.

Data Push to DATABASICS

Flat files can be imported into DATABASICS from a dedicated SFTP site: more information here

Files must be provided according to agreed specifications, loads can be scheduled according to requirement (e.g. weekly, daily, hourly), or manually triggered on an as needed basis.