Receipt EXPRESS-Desktop Entry

How to use Receipt EXPRESS?

1. On the navigation bar click on the drop-down arrow next to Expense
2. Select Receipt EXPRESS
3. If on the home page, there should be a tile for Receipt EXPRESS under Expense Overview you can click on.
4. In the drop down next to ‘Select an expense report:’ select whether you would like to create a new report or add to an existing report.   If you chose an existing report, you can preview the details of the report by clicking on ‘Preview’. The Detail Report by Line report will pop-up.
5. Select receipt (s) and click ‘NEXT’ to start applying receipt(s) to the selected report (If you have a receipt you would like to attach that is currently not in the list you can click on ‘UPLOAD A RECEIPT’ to attach a document from your desktop.)
6. Fill in the receipt details
7. Click ‘NEXT’ (you can click on ‘SKIP THE RECEIPT’ to skip the receipt and go to the second receipt if more than one receipt was selected or go to report if one receipt was selected or we reached to the last receipt).
8. For corporate credit cards look in section below before moving onto step '9.'
9. Select and expense type and fill in any additional required fields (marked with an *).
10. Click ‘NEXT’ (you can click on ‘SKIP THE RECEIPT’ to skip the receipt).
11. After finish applying the selected receipt(s) then it will take you to the full view of the report.

For Corporate Credit Card Transactions 

       If the payment type is for a corporate credit card, the system will attempt to match the receipt with a credit card transaction that has been loaded into the application. If the transactions could not be found a search window will appear. You can select a start and end date along with the Min and Max amount to see if you find the match.

1. Note: The receipt amount may not match the loaded credit card amount due to tip that may have been added.

• Once you click on 'Search' the system will retrieve all credit card transactions that match within the range selected. 

• If the matching transaction is found check the box next to the transactions and click 'Next'
•  If you cannot find the transaction in the search list the credit card transaction may have not been loaded into the application. In this case you can set up an alert to notify you when the transaction is available. 
• To add an alert, click on the bell  icon on the tool bar.
•  Enter in the Charge Date, Charge Amount (these fields are required), and Charge Description if applicable. You can also enter in an alternate email to receive alerts.
• Click 'SAVE & EXIT' to save and set the alert
• If you would like to set up more than one notification you can do so by, click on the 'New' icon and enter in additional transaction information.
• Click 'SAVE & EXIT' to save the alert and close the ‘Manage Alert’ window.