Audit Services

DATABASICS is offering auditing services and module for electronic receipts on approved expense reports.   The service will audit reports that require receipts based on specific rules and policies defined by the customer. 

The Auditing Process:

Expense reports will be audited only after the report is approved and it will be audited according to policy options selected by customer.

The Audit service will be a visual check of electronic receipts associated with the expense report, to check for the following discrepancies.  Every audit will include matching receipts to expense report line items.  Mismatch conditions are: different amount, different date?, substantial unreadability, and no receipt.  Optionally, the customer my request checking:

1. Only those line items above a specified amount.
2. Line item break-outs such as hotel folios, liquor, tips, etc.
3. Duplicate transactions and receipts within a single expense report.
4. Specific individuals or groups of users or departements.
5. A random selection of reports consisting of a percent sampling of reports submitted over a specific period.
   Note that selection of any of the options above will affect service pricing.

Notification and Tracking:

The report will be flagged as Failed Audit or  Passed Audit  on the expense report.

The user will be able to click on the icon to display the auditor notes. 

The system will email on bi-weekly/monthly bases the customer with an Audit Report to show the following:

1. Number of reports got audited for that period

2. Number of reports passed audit and list the reports.

3. Number of reports failed audit and list of the reports including the notes.

The customer may elect procedures to have DATABASICS override the "Audit Failed" flag or re-audit specified reports. If the customer elects either option, the customer must forward the list of revised or failed reports to Databasics Audit Services by email to the following address: DBAuditServices@data-basics.com.

Service: