As an Administrator, you are able to search for timesheet details based on the individual timesheet detail criteria below.
Quick Overview
To perform an Timesheet Detail Search:
Click on Utilities.
Click Timesheet Detail Search.
To bring up all transactions in the system, click on the refresh icon on the bottom of the screen
If there is a large amount of transactions, the system may ask you to limit your query.
To speed the search, filter the search by one or more criteria in the Filter window on the right of the screen, then click on Apply.
The Timesheet Details Search window appears, listing all of the transactions meeting the search criteria.
From this window administrators may view the transactions and other details related to the timesheets.
Below is the list of filter parameters that can be used during the transaction search.
Field | Description |
|---|---|
Employee | Type in User ID, or the name of a user, Retrieve only the timesheet lines of the selected employee |
Event Date From | Filter results so only timesheet lines with dates on or after the selected date are retrieved |
Event Date To | Filter results so only timesheet lines with dates on or before the selected date are retrieved |
Event Date Hour | Filter lines with specific number of hours charged within the selected dates |
Note | Allows search by a specific note on a timesheet line |
Timesheet Date Range | Allows search for by current, last or past day, week, month, year |
Timesheet From | Allows search by timesheet date range rather than detail level date (from criteria) |
Timesheet To | Allows search by timesheet date range rather than detail level date (to criteria) |
Employee Type | Retrieve timesheet lines of employees with the selected employee type |
Total Min Hour | Allows searching for timesheet lines that are the same or exceed the number of hours specified in this filter |
Total Max Hour | Allows searching for timesheet lines that are the same or less than the number of hours specified in this filter |
Status | Retrieve only timesheet lines with a particular status |
Time Code | Retrieve timesheet lines charged to the selected time code |
Operating Unit | Retrieve timesheet lines of employees in the selected operating unit |
Department | Retrieve timesheet lines of employees in the selected operating unit/department combination |
Function | Retrieve timesheet lines of employees under the selected function |
Location | Retrieve timesheet lines of employees in the selected location |
WBS Level 1, 2, 3 etc | Retrieves only timesheet lines with selected level 1, 2, 3 etc |
Employee Attribute | Allows search for timesheet lines by an attribute assigned to an employee through Additional Fields |
Attribute Value | Allows search for timesheet lines, based on a specific attribute value assigned to the owner of a timesheet. |
Process Status | Allows search for timesheet lines based on the process status (posted/not posted) |
My Group | Restrict timesheet lines retrieved by search based on the group access rights assigned to the administrator |
Posted To | Retrieve only timesheet lines extracted to the selected Accounting/Billing system |
Not Posted To | Retrieve only timesheet lines that have not been extracted to the selected Accounting/Billing system |
Batch No | Retrieve only timesheet lines from the selected batch |
Click the Apply button.