Audit Module

DATABASICS Audit Module allows auditors to take a second look at expense report detail, reports and receipts. Based on the result of their audit the auditor can then choose to pass a report or flag is as failed.

To provide users access to the Audit Module, please refer to Audit Services or to add new queries to the module refer to administrations Audit Query.

To Pass or Fail an Audit:

Here is a video demonstrating the Audit Module:

To access the Audit Module, click on the drop down arrow next to Expense.
Select Audit Module
On the homepage, you should also see a tile for Audit Module if you have access.
Select a Query. (Query names will be different)
Select a report

There are 2 ways you can pass or fail an audit:

Passing/Failing at the header

Passes/fails an entire report
There are up to 4 reasons you can provide to fail an audit

Passing/Failing in the Expense line level (or "Expense Detail for Report")

Passes/fails each report by expense line
There is only 1 reason you can give to fail the line

*The auditor can select the Pass/Fail icons to pass/fail everything in the report from the headers (highlighted in red)

To Pass/Fail at the header, Select the icons on the header of the report
To Pass/Fail at the Expense line level, Select the next to the specific line items on the report in the detail view

**Please note that if one line in the Expense line level gets failed, the entire report gets flagged as failed**

Request Consolidate Report

Consolidate Report may be used when you want to view all attachments and a selected report on one easy to read PDF. It can only be used with reports that have attachments.

To access the Audit Module, click on the drop down arrow next to Expense.
Select Audit Module
On the homepage, you should also see a tile for Audit Module if you have access.
Select a Query. (Query names will be different)
Select a report
The receipts tab should open on the right side of the screen. If not, click the paperclip icon under the Notice column in the report.
Inside the receipts tab, click Consolidate
Select a Report. We recommend using Detail Report by Line
Check the Send Notification box if you want to send a notification email confirming that your request have been processed. This by default is checked.
If the email is provided, you will receive email notification when the report is ready.
Click Request. Your request is now waiting for processing.
Click the blue refresh button on the right side of the Receipts for Report window.

The consolidated report should now show in your Attachments drop down list.