Clock In/Clock Out on a Mobile Device

Download Databasics mobile app using the instructions from the Mobile Devices section. Once the app is downloaded on your mobile device follow the instructions below:

To log into Databasics application and to start a clock in session, find the DATABASICS application icon that looks like this:
Click on the icon to open it
The system will prompt you to enter your User ID and password (these details should be provided to you by your local administrator at your company, if not reach out to your local support team)
Enter your user ID and password and click “Login”. If it is the very first time logging into Databasics application, you will be prompted to reset your password and login using the new password.
Once logged into the application click on the “Clock In” icon
Provide the required distribution information (default values may be provided depending on the company setup.
Click on “Clock In” button on the bottom of the screen to start the clock in session
When prompted make sure to allow the application to allow to use your current location while using the app.
At this time you are checked into your clock in session and can just simply close the window or click on the home button Or , then click on the menu button , then click on "Logout" button on the bottom of the screen to log out of the app.

Clock Out of a session on a Mobile Device:

Log back into the Databasics application by click on the Databasics icon
Provide your login credentials
Click on the timer icon
Clock Out of the existing session by clicking on the Clock Out button on the bottom of the screen
When prompted “You are about to Clock Out. Would you like to continue?”. Click “Yes”
Select "No" option when the following pop up appears
The clock out is complete. At this time you can just simply close the window or click on the home button, then click on the menu button , then click on "Logout" button on the bottom of the screen to log out of the app.

Change the WBS distribution in the middle of the session on a mobile device:

You will need to clock out of the existing session and start a new session with the new WBS distribution details:

Log back into the Databasics application by click on the Databasics icon
Provide your login credentials
Click on the timer icon
Clock Out of the existing session by clicking on the Clock Out button on the bottom of the screen
When prompted “You are about to Clock Out. Would you like to continue?”. Click “Yes”
Select "No" option when the following pop up appears
The system will bring you back to the Clock In Screen where the WBS distribution fields become updatable.
Click on the drop down arrows on the right of Time Code, Level1, Level 2 etc fields to search and update the values in the field.
Once all of the applicable fields are updated, click on “Clock In” button to continue the clock in session with the new distribution details.
At this time you are checked into your clock in session and can just simply close the window or click on the home button Or , then click on the menu button , then click on "Logout" button on the bottom of the screen to log out of the app.

Adding Lines from Favorites:

Any distribution details, time code-WBS combination, will be added to the user’s Favorites menu upon clock out and will be pre-populated on the next Clock In session.

Users can also manually copy lines from Favorites into their Clock In window as follows:

The Favorites icon is only visible in case the clock in session has not yet been started.

To open the Favorites click on the star icon on the right of the drop down list for the Time Code:
Once on the Favorites screen, click “Replace” on the corresponding line to copy the selected distribution into the timesheet clock in session.

Submit a timesheet at the end of the timesheet reporting period:

When clocking out on the last day of the reporting period, when prompted "Would you like to open your current timesheet" select "Yes" option.

Once the timesheet opens, click on Submit button on top right corner of the screen to submit the timesheet for approval

OR

Click on the Home screen on top left corner of the window to go back to the menu list of items
Click on the current timesheet tab to open the current timesheet.
Once the timesheet opens, click on Submit button on top right corner of the screen to submit the timesheet for approval

OR

Click on the Home screen on top left corner of the window to go back to the menu list of items
Click on the arrow beside “My Timesheets”
Select the timesheet to submit and click on the Edit icon on the right of the timesheet
Once the timesheet opens, click on Submit button on top right corner of the screen to submit the timesheet for approval

Modify hours on a timesheet without changing the Clock In/Clock Out details:

Click on the Home screen on top left corner of the window to go back to the menu list of items
Click on the arrow beside “My Timesheets”
Select a timesheet to modify and click on the Edit icon on the right of the timesheet
Once the timesheet is open click on the edit icon on the line you want to modify the distribution details (if there is more than one line)
In the Hours For Line screen update the Hours field and click SAVE button Or when done with the modifications
Click on the paper clip icon to view an existing or to attach a new document.
To add a Note on the line level or a Note attached to a specific date, click on the following icon and after adding a note the icon will be like this and by clicking on it you can update note.
To view the clock in/clock out details and the google location of the user when clocking in or clocking out of the session, click on the following icons(this is not updatable):
To add a new distribution line without clock in/clock out details click on the following icon:
To view/run out-of-the box PDF reports, click on the following icon: