The MapQuest Mileage Distance Search or Google Maps (available starting version 6.3) makes reporting mileage easier. It allows the end user to calculate the mileage quickly and it provides the manager a way to verify that the mileage is being reported according to policy.
To use the Mileage Distance Search Map Quest tool:
- Click on Add An Expense.
- From the menu, select Mileage as the Expense Type.
- Click on the Search (it looks like a map) icon next to the Mileage Field. This will open the MapQuest Mileage Search Window search window.
- Enter the From and To and From addresses addresses or select an airport or saved address from the database.
- To select an Airport
- Click on the Airport (looks like an airplane)
airplane icon next to the Address field. - Select the Country from the drop down menu.
- In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that country.
- Click on the Search button.
- Select the correct airport from the search results and click on the Copy link Select link to copy the address into the Address Fields.
- Click on the Airport (looks like an airplane)
- To select a Business or Saved Address
- Click on the
Search icon next to the Address field - Select the Category from the drop down menu.
- In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that category.
- Click on the Search button.
- Select the correct address from the search results and click on the Copy link the Select link to copy the address into the Address Fields.
- Click on the
- To select an Airport
- Click Get DirectionDistance
- If it was a round trip, click on the Round Trip check box
- Click Copy Distance to import the mileage and addresses into the Expense Report.
- Enter the From and To and From addresses addresses or select an airport or saved address from the database.
To use the Google Maps (available of version 6.3) tool:
- Click on Add An Expense.
- From the menu, select Mileage as the Expense Type.
- Click on the Search (it looks like a map) icon next to the Mileage Field. This will open the MapQuest or Google Maps search window.
- Enter the From and To addresses or select an airport or saved address from the database.
- To select an Airport
- Click on the Search icon next to the Address field.
- Select the Airport from the Search Type drop down menu.
- Select the Country from the drop down menu.
- In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that country.
- Click on the Search button.
- Select the correct airport from the search results and click on the Select link to copy the address into the Address Fields.
- Click on the
- To select a Business or Saved Address
- Click on the Search icon next to the Address field
- Select the Category from the Search Type drop down menu.
- In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that category.
- Click on the Search button.
- Select the correct address from the search results and click on the Select link to copy the address into the Address Fields.
- Click on the
- To select a Favorite Address (available of version 6.3)
- Click on the Search icon next to the Address field
- Select the Favorite Addresses from the Search Type drop down menu.
- In the Name/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that category.
- Click on the Search button.
- Select the correct address from the search results and click on the Select link to copy the address into the Address Fields.
- Click on the
- To select an Airport
- Click Get Direction
- If it was a round trip, click on the Round Trip check box
- Click Copy Distance to import the mileage and addresses into the Expense Report.
- Enter the From and To addresses or select an airport or saved address from the database.