Mileage

Google Maps makes reporting mileage easier. It allows the end user to calculate the mileage quickly and it provides the manager a way to verify that the mileage is being reported according to policy.

To use the Google Maps tool:

• Click on Add An Expense.
• From the menu, select Mileage as the Expense Type.
• Click on the Google Maps  icon next to the Mileage Field. This will open up a search window.
  • Enter the From and To addresses or select an airport or saved address from the database.
    • To select an Airport
      • Click on the search  icon next to the Address field.
      • In the Search Type field, select Airport from the drop down menu.
      • Select the Country from the drop down menu.
      • In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that country.
      • Click on the Search button.
      • Select the correct airport from the search results and click on the  link to copy the address into the Address Fields.
    • To select a Business or Saved Address
      • Click on the search  icon next to the Address field.
      • In the Search Type field, select Category from the drop down menu.
      • In the Category field, select a category from the drop down menu.
      • In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that category.
      • Click on the Search button.
      • Select the correct airport from the search results and click on the  link to copy the address into the Address Fields.
  • Click Get Distance
  • If it was a round trip, click on the Round Trip check box
  • Click Copy Distance to import the mileage and addresses into the Expense Report.