The MapQuest Mileage Distance Search makes reporting mileage easier. It allows the end user to calculate the mileage quickly and it provides the manager a way to verify that the mileage is being reported according to policy.
To use the Mileage Distance Search tool:
- Click on Add An Expense.
- From the menu, select Mileage as the Expense Type.
- Click on the Search (it looks like a map) icon next to the Mileage Field. This will open the MapQuest Mileage Search Window
- Enter the To and From addresses or select an airport or saved address from the database.
- To select an Airport
- Click on the Airport (looks like an airplane) icon next to the Address field.
- Select the Country from the drop down menu.
- In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that country.
- Click on the Search button.
- Select the correct airport from the search results and click on the Copy link to copy the address into the Address Fields.
- To select a Business or Saved Address
- Click on the Search icon next to the Address field
- Select the Category from the drop down menu.
- In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that category.
- Click on the Search button.
- Select the correct address from the search results and click on the Copy link to copy the address into the Address Fields.
- To select an Airport
- Click Get Direction
- If it was a round trip, click on the Round Trip check box
- Click Copy Distance to import the mileage and addresses into the Expense Report.
- Enter the To and From addresses or select an airport or saved address from the database.