Page Comparison

Download Databasics the DATABASICS mobile app using the instructions from the  Mobile Devices section. Once the app is downloaded on your mobile device follow the instructions below :

...

to log into DATABASICS App and to start a clock in session.

Clock In a Mobile Device:

1. The system will prompt you to enter your User ID and password/pin (these details should be provided to you by your local administrator at your company, if not reach out to your local support team)
2. Enter your user ID and password/pin and click “Login”“Sign In”. If it is the very first time logging into Databasics DATABASICS application, you will be prompted to reset your password and login using the new password.

Once logged into the application click on the “Clock In” icon

...

Image Added

1. Provide the required distribution information (default values may be provided depending on the company setup), the fields may vary based on your company configuration.
2. Click on “Clock In” the Clock In button on the bottom of the screen to start the clock in session
   Image RemovedImage Added
3. When prompted make sure to allow the application to allow to use your current location while using the app. This may only pop-up if you are using the time clock on your mobile app for the first time.
   
4. At this time you are checked into your clock in session and can just simply close the window or click on the home buttonImage Removed Or Image RemovedImage Added located on the left top corner of the screen or checkbox Image Addedlocated on the right top corner of the screen, then click on the menu button Image Removed Image Added, then click on "Logout" button  button on the bottom of the screen to log out of the app.

         Image RemovedImage Added

Clock Out of a session on a Mobile Device:

1. Log back into the DATABASICS App.
2. Provide your login credentials
3. Click on the timer icon
   Image Removed
4. Press Clock Out of the existing session by clicking on the Clock Out button on the bottom of the screen
   Image RemovedImage Added
5. Or open the clocked in session by pressing Clocked In button and then press Clock Out
6. Image Added
7. When prompted “You are about to Clock Out. Would you like to continue?”. Click “Yes” Yes
   Image RemovedImage Added
8. Select "No" option NO option when the following pop up appears
    Image RemovedImage Added
9. The clock out is complete. At this time you can just simply close the window or click on the home buttonImage RemovedImage Added, then click on the menu button Image Removed Image Added, then click on "on Logout" button on the bottom of the screen to log out of the app.

          Image RemovedImage Added

Change the WBS distribution in the middle of the session on a mobile device:

You will need to clock out of the existing session and start a new session with the new WBS distribution details:

1. Log back into the DATABASICS App.
2. Provide your login credentials
3. Click on the timer icon
   Image Removed
4. Clock Out of the existing session by clicking on the Clock Out Press the Clock In button
   Image Added
5. Press the  SWITCH button on the bottom of the screen
   Image RemovedImage Added
6. When prompted “You are about to Clock Out. Would you like to continue?”. Click “Yes” YES
   Image Removed
7. Select "No" option when the following pop up appears
   Image Removed
8. The system will bring you back to the Clock In Screen where the WBS distribution fields become updatable.
9. Click on the drop down arrows on the right of Time Code, Level1, Level 2 etc fields to search and update the values in the field.
10. Once all of the applicable fields are updated, click on “Clock In” button to continue the clock in session with the new distribution details.Image Removed

11. At this time you are checked into your clock in session and can just simply close the window or click on the home button Image Removed Or Image Removed, then click on the menu button Image Removed, then click on "Logout" button on the bottom of the screen to log out of the app.

       Image Removed

Adding Lines from Favorites:

Any distribution details, time code-WBS combination, will be added to the user’s Favorites menu upon clock out and will be pre-populated on the next Clock In session.

...

1. To open the Favorites click on the star icon on the right of the drop down list for the Time Code:
   Image Removed

2. Once on the Favorites screen, click “Replace” on the corresponding line to copy the selected distribution into the timesheet clock in session.Image Added
   
   
3. This action will route you to your Favorites screen. Scroll through the list and select one of the entries from your Favorites template by pressing the Select button
4. If you need to select a Project/Task distribution that is not already in your Favorites, press the plus icon on top of the list
   Image Added
5. Search and select the new allocation distribution and press SELECT & SWITCHImage Added
6. A pop up window will appear confirming the "Clock in successful". Press OK to be logged out of the system and to allow next user to login in order to start the clock in session.

Time Clock Access Roles

There are three types of access options when using the time clock. Depending on your company settings you may or may not have access to the following features:

1. The ability to use the time clock but not be able to update/submit the entries on a timesheet
2. The ability to use the time clock and be able to enter/update/submit the leave time on a timesheet
3. The ability to use the time clock and be able to enter/update/submit any hours on a timesheet

Submit a timesheet at the end of the timesheet reporting period:

1.  When clocking out on the last day of the reporting period, when prompted "Would you like to open your current timesheet" select

...

1. YES.

...

...

1. Image AddedOnce the timesheet opens, click on Submit button on top right corner of the screen to submit the timesheet for approval 

...

1. Image Added

OR

1. Click on the Home screen Image Removed Image Added on top left corner of the window to go back to the menu list of items
2. Click on the current timesheet tab to open the current timesheet.Press the menu buttonImage Added and select My Timesheets                                                                                                                                                                                                                                                                                                   Image Removed
3. Once the timesheet opens, click on Submit button on top right corner of the screen to submit the timesheet for approval Image Removed

OR

1. Click on the Home screen Image Removed on top left corner of the window to go back to the menu list of items
2. Click on  the arrow beside “My Timesheets”                                                                                                                                                                                                                                                                                                                                         Image Removed
3. Select the timesheet to submit and click on the Edit icon on the right of the timesheet Image Removed  Image Added
4. From the list of timesheets, select the timesheet period you are trying to submit for approval, by pressing the edit button Image Added
5. Once the timesheet opens, click on Submit button on top right corner of the screen to submit the timesheet for approval Image RemovedImage Added

Modify hours on a timesheet without changing the Clock In/Clock Out details:

1. C
   1. Click on the Home screen
   Image Removed
   1. Image Added on top left corner of the window to go back to the menu list of
   items       Click on  the arrow beside “My Timesheets”    
   1. items
   2. Press the menu buttonImage Added and select My Timesheets           
                                                                                                                                                                                                                                                                                                                                                                                                       Image RemovedImage Added
2. Select a timesheet to modify and click on the Edit icon on the right of the timesheet 
3. Once the timesheet is open click on the edit icon on the line you want to modify the distribution details (if there is more than one line)                                                                                                                                                                                        Image RemovedImage Added
4. In the Hours For Line screen update the Hours field and click SAVE button Or Image Removed when Image Added when done with the modificationsClick on the paper clip iconImage Removed to view an existing or to attach a new document.Image Added
5. To add a Note on the line level or a Note attached to a specific date, click on the following icon Image RemovedImage Addedand after adding a note the icon will be like this Image RemovedImage Added and by clicking on it you can update note.
6. To view the clock in/clock out details and the google location of the user when clocking in or clocking out of the session, click on the following icons(this is not updatable):                                                                                                                                 Image RemovedImage Added
7. To add a new distribution line without clock in/clock out details click on the following icon:Image Removed Add New+ button on the bottom of the pageImage Added
8. To view/run out-of-the box PDF reports, click on the following icon:Image RemovedImage Added