Create A New Report

To Create a New Expense Report:

1. Click on Expense
2. Click on Create a New Report
   Note: If you have more than one report type available to create, you will see a drop down menu to chose from. Contact your system administrator if you are unsure of which type of report to use.
   
3. If you only have one report type, the system will take you directly to the report Cover Page.
4. Fill in the Purpose, Start Date, End Date, and any required fields on the report cover page. Required fields are marked with an asterisk *. (Fields may vary depending on the businesses' requirements and/or type of report)
5. Distribution - This will vary based on your company requirements and set up
   
   1. Expense Code
      1. Direct - If the charges need to be charged to a specific Client, Project, or Task. The field names will vary per client.
      2. Indirect- If the charges do not need to be charged to a specific client, project, or task. This may require a Company or Department information. The field names will vary per client. 
   2. Distribution 
      1. For Direct Expenses, enter in the required information determined by your company. For example this could be Client, Project, and Task.
      2. For Indirect Expenses, enter in the required information determined by your company. For example this could be Department.
      3. If you know the values or named for each field you may type them into the field directly. If not you may use the icon to search for the information.
   3. Allocation
      1. This will default to 100%
      2. If the expenses need to be distributed evenly to multiple distributions, there is an option to automatically calculate the split. Click on Distribute Evenly on the task bar.
      3. If the expenses need to be split by a specific percentage, this can be done by clicking in the Allocation % field for the line and a percentage amount can be entered. Make sure that the total Allocation % is 100%.
         
6. To add a new line to the distribution, click on Add A Distribution on the task bar.

7. A notes field is available on each distribution line if needed.

   Note: The distribution entered on the Cover Page will become the default for the rest of the expense report. Best practice is to put a default distribution on the cover page and update the individual lines with the additional distributions if necessary.  Example: I have five expenses total to be entered on a report. All five expenses needs to be charged to Project A. Two of the expenses need to be charged to both Project A and B. One expense needs to be charged to Project C only. Since majority of the expenses need to be charged to Project A, the default project on the cover page would be set to Project A. For the expenses that need to be charged to Project A and Project B , the distribution can be updated on the expense lines. For the one expense that needs to be charged to Project C, the update can be made on the expense line distribution.

8. To save, click on Create Report. 
9. The system will automatically take you to the Expenses screen where you can now Add Expenses to the report.