If you have any advances or pre-paid transactions, you may be prompted to apply them during Step 2 of the submission process.
Advances
- Click on the Apply link for the Advance you wish to apply to this report.
- The advance will be fully or partially applied as set up by the administrator.
- Fully Applied: The entire advance will be applied to the report. If the reimbursable amount is less than the advance, a balance back to the company may be created.
- Partially Applied: The advance will be applied up to the reimbursable amount. If the reimbursable amount is less than the advance, the remaining advance will remain in your bin to be applied to future expense reports.
- To unapply an applied advance, click the Unapply link.
Pre-Paid Transactions
Applying Pre-Paid Transactions
- Click on the Apply link for the pre-paid transaction you wish to apply to this report.
- In the Apply Prepaid Expense pop up window enter:
- Date: The date of the expense.
- Currency: The currency of the expense.
- Total Amount: The amount is pre-filled. However, if the amount changed (e.g. An airline ticket was exchanged), enter the new amount.
- Note: Enter any optional notes.
- Click the Apply button.
- To unapply an applied advance, click the Unapply link.
Cancelling a Pre-Paid Transaction
If a pre-paid transaction is no longer applicable (e.g. a pre-paid airline ticket was cancelled), you may cancel the transaction during the submission process.
- Click on the Cancelled link for the pre-paid transaction you wish to cancel.
- In the Cancel Prepaid Expense pop up window enter:
- Date: The date the expense was cancelled
- Currency: Confirm the currency of the expense
- Total Amount: Confirm that the amount has not changed
- Note: Enter a required note explaining why this transaction is being cancelled
- Click the Apply button.
- The transaction will be removed from your bin.