Clock In/Clock Out on a Shared Mobile Device

Owned by Salome Lagvilava
Last updated: Apr 09, 2024
5 min read

Clocking In/Out on a Mobile Shared Device (tablet or phone)


Please note that a device needs to be setup as a shared device by an administrator ahead of time, otherwise it will function as a standard mobile application. For additional instructions on how to set up a device as a “Shared” device please see the corresponding section in the Admin guide Clock Assignment.

Below are the instructions for the user to log into Databasics application after the device has already been set up:

  1.  To log into DATABASICS application and to start a clock in session.
  2. Click on the icon to open it
  3. The system will prompt you to enter your User ID and password (these details should be provided to you by your local administrator at your company, if not reach out to your local support team)
  4. Enter your user ID and password and click “Login”. If it is the very first time logging into Databasics application, you will be prompted to reset your password and login using the new password.
  5. Once logged into the application click on the MM/DD/YYYY Clock In
  6. Provide the required distribution information (default values may be provided depending on the company setup). The time allocation fields may also vary/
  7. Click on Clock In button on the bottom of the screen to start the clock in session
  8. If prompted "Allow DATABASICS to use your location", select "Allow Whiie Using App"
  9. The following pop-up message will appear:
  10. Click “Ok” to be logged out of the system and to allow next user to login in order to start the clock in session.



Change the WBS distribution in the middle of the session using a shared device:


  1. Log back into the DATABASICS App.
  2. Provide your login credentials
  3. Click on the timer icon 
  4. Press SIWTCH
  5. When prompted "You are about to clock out and switch to a new task, would you like to continue" press YES
  6. This action will route you to your Favorites screen. Scroll through the list and select one of the entries from your Favorites template by pressing the Select button
  7. If you need to select a Project/Task distribution that is not already in your Favorites, press the plus icon on top of the list
  8. Search and select the new allocation distribution and press SELECT & SWITCH
  9. A pop up window will appear confirming the "Clock in successful". Press OK to be logged out of the system and to allow next user to login in order to start the clock in session.


Clock Out of a session on a Shared Device:

  1. Log back into the DATABASICS App  
  2. Provide your login credentials
  3. Click on the Clock Out button
  4. When prompted “You are about to Clock Out. Would you like to continue?”. Click YES
  5. The following pop up appears “Clock Out is Completed…. Would you like to Log Out?”, select YES

  6. You will be logged out of the system

Time Clock Access Roles

There are three types of access options when using the time clock. Depending on your company settings you may or may not have access to the following features:

  1. The ability to use the time clock but not be able to update/submit the entries on a timesheet
  2. The ability to use the time clock and be able to enter/update/submit the leave time on a timesheet
  3. The ability to use the time clock and be able to enter/update/submit any hours on a timesheet


Submit a timesheet at the end of the timesheet reporting period:



  1. Click on the Home screen on top left corner of the window to go back to the menu list of items
  2. Scroll down to "My Timesheets" list
  4. Select the timesheet to submit and click on the Edit icon on the right of the timesheet 
  5. Once the timesheet opens, click on Submit button on top right corner of the screen to submit the timesheet for approval 


Modify hours on a timesheet without changing the Clock In/Clock Out details:


  1. Click on the Home screen  on top left corner of the window to go back to the menu list of items
  2. Scroll down to "My Timesheets" list
  3. Select the timesheet to submit and click on the Edit icon on the right of the timesheet 
  4. Once the timesheet is open, click on the edit icon on the line you want to modify the distribution details (if there is more than one line)
  5. In the Hours For Line screen update the Hours field and click SAVE button
  6. To add a Note on the line level or a Note attached to a specific date, click on the following icon  and after adding a note the icon will be like this  and by clicking on it you can update note.
  7. To view the clock in/clock out details, click on the following icons(this is not updatable):
  8. To add a new distribution line without clock in/clock out details click on the following icon: 
  9. To view/run out-of-the box PDF reports, click on the following icon: 










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