Out of Office is used to put a replacement approver in place of the existing approver for a specific date range.
For example, if a manager is going on vacation for two weeks, they can replace themselves with another approver while they're out of the office.
Up to four different replacement approvers can be selected with approval types for expense, time or both.
Out of Office can be set by the approvers themselves, or by the administrator.
To Add a new Out of Office line:
- Go to Admin.
- Go to Organizations.
- Go to Group Approval.
- Select Out of Office.
- Select Add.
- Fill in the details.
a. Main Approver, existing approver
b. Start and End Dates, dates they will be out of the office
c. Approver 1, replacement approver for the time being
d. Option, either Time or Expense or both - Select Save.