Location is a required attribute of the employee profile and may be used in any way the client deems appropriate. It can be a physical location such as a city or country, or it can be a unit of a business organization. Users may charge time or expenses to locations other than their default location if Admin is so configured. Key functions of Location are to determine standard working hours and weekend days for employees assigned to the location. Also, time and expense policies can be created by location. Location is independent of all other elements of the Organization.
To create a Location:
- Click on Organization to expand the menu.
- Click Location .
- Click the Add button in the Location window.
- Enter the unique Location ID in the *#Location field. This field is limited to 20 characters. This field is required.
- In the Name field, enter a name to identify the Location. This field is limited to 100 characters. This field is required.
- In the Standard working hours per day field, enter the number of standard daily hours for the location. This field is DATABASICS Time specific, but required in the shared administrative module. If Time is not deployed, this field will have no effect and any number up to 24 may be used. Note: Standard hours entered here may be used in the creation of time policies and are a factor in some Time reports.
- In the Weekend Flag field, select the appropriate weekend days for the location. This field is Time specific, but required in the shared administrative module. If Time is not deployed, this field will have no effect.
- For the Holidays Part of Standard Working Hours box, check the box if you want to include holidays as part of Standard Working Hours. Uncheck this box to exclude holidays.
- In the Description field, enter text to further identify the Location. This field is limited to 255 characters. This field is optional.
- For the Active box, check the box if the location is to be active at this time or uncheck the box if it is not to be active at this time.
- Click the Save button to save the information to the database.