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Approvers have an additional menu item on the Dashboard called Time Approval. If you are set up as an approver, use this menu to view the reports in your approval bin.

• My Queue: Timesheets waiting for approval.
• My RejectionsRejected By Me (History): Timesheets that you have rejected.
• Approved By Me (History): Timesheets that you have approved.

To Query for Timesheets:

1. Click on Time Approval on the top navigation bar
2. Click on the funnel icon on the top right like shown below.
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3. There are several fields that can be used for your query:
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1. 1. Query Type (Required)
      1. My Current Approval Queue - Timesheets currently waiting for approver's action
      2. Approved by Me (History) - Timesheets that where approver has already taken action
      3. Rejected by Me (History) - Timesheets the approver has rejected
      4. Missing Timesheets - Timesheets that have not been started by users within the approver's group
   2. Start Date: Period Start Date
   3. End Date: Period End Date
   4. By Employee Name/ID
   5. By Operating Unit - (this may be labeled differently for your configuration)
   6. By Department - (this may be labeled differently for your configuration)
   7. By Location - (this may be labeled differently for your configuration)
   8. By Employee Type - (this may be labeled differently for your configuration)
   9. By Report Type - (this may be labeled differently for your configuration)

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1. Select the timesheets you wish to approve or reject. You may select multiple timesheets.
2. Click on the Approve Image RemovedImage Added or Reject Image Removed Image Addedbutton.

• • Approve: A pop up box will ask you to confirm if you want to approve have you certify that you have reviewed these timesheets. You may also enter an optional message for the owner of the timesheet. Click Finish when  when done.
  • Reject: A pop up box will ask you to enter a required note explaining the rejection . This is a required noteor, depending on your configuration you will be required to select a reason for the rejection. Click Finish when done.

3. The timesheet will be removed from your bin.

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1. Select the timesheet(s) you wish to route by selecting the corresponding checkboxes
2. Click on Menu icon under action column and select Route
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3. In the Timesheet Approval Rounting Routing window, enter the following:
   1. Route to Manager (Required): If you know the name or ID, type it into the field. Otherwise use the search function by clicking on the magnifying glass icon .
   2. Replace Current Approver:
      1. Select "Yes" to replace yourself in the approval process. The timesheet will be removed from your queue. 
      2. Select "No" to remain in the approval process. The timesheet will then require approval by both yourself and the manager you are routing the timesheet to.
   3. Email To Manager: Select whether or not to notify the manager that you are routing a timesheet to them. 
   4. Notes (Required): Explain why you are routing this timesheet.
   5. Click on Apply once all the fields are completed.

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Approve/Reject Within the Timesheet

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Open the timesheet by clicking on the timesheet's reporting period (Start Date - End Date) .or the edit iconImage Added

Approve All & Exit

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The Approve All & Exit button approves the entire timesheet.

1. Click on the Approve All & Exit button. A "Confirmation" window will pop up.
2. Optional: Enter any notes into the field.
3. Click on the Finish button.
4. You will be taken back to the Time Approval screen.

Reject

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All & Exit 

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The Reject All & Exit button rejects the entire timesheet.

1. Click on the Reject All & Exit button. A "Rejection Notes" window will pop up.
2. Required: Enter the reason why the timesheet was rejected in the notes field.
3. Click on the Finish button.
4. You will be taken back to the Time Approval screen and the report will be removed from your queue.
5. The Timesheet will be sent back to the user who submitted it with the note explaining why the report was rejected.
6. If you wish to retrieve a rejected report, use the My Rejections feature in the Time Approval menu on the top navigation bar.

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1. Right-Click on the line you wish to approve or reject.
2. Select either Approve or Reject from the pop up menu. 
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3. If you click Reject you will be required to enter the reason why the line is being rejected.

4. Click Save & Exit when you are done.

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   Note: If the approver rejects individual timesheet lines, then clicks: Approve & Exit: the individual line rejections will be overwritten and the entire timesheet will be approved. Reject & Exit: The entire timesheet will be rejected and the individual line rejections and their messages will be saved and sent back to the employee that submitted the timesheet.

   
   

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