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The MapQuest or Google Maps (available starting version 6.3) makes reporting mileage easier. It allows the end user to calculate the mileage quickly and it provides the manager a way to verify that the mileage is being reported according to policy.

To use the Map Quest tool Google Maps tool:

• Click on Add An Expense.
• From the menu, select Mileage as the Expense Type.
• Click on the Search (it looks like a map) Google Maps Image Added icon next to the Mileage Field. This will open the MapQuest up a search window.
  • Enter the From and To addresses or select an airport or saved address from the database.
    • To select an Airport
      • Click on the Image Removed airplane icon search Image Added icon next to the Address field.
      • In the Search Type field, select Airport from the drop down menu.
      • Select the Country from the drop down menu.
      • In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that country.
      • Click on the Search button.
      • Select the correct airport from the search results and click on the Select Image Added link to copy the address into the Address Fields.
    • To select a Business or Saved Address
      • Click on the Image RemovedSearch icon search Image Added icon next to the Address fieldSelect the Category from the drop down menu.
      • In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that category.
      • Click on the Search button.
      • Select the correct address from the search results and click on the Select link to copy the address into the Address Fields.
  • Click Get Distance
  • If it was a round trip, click on the Round Trip check box
  • Click Copy Distance to import the mileage and addresses into the Expense Report.

To use the Google Maps (available of version 6.3) tool:

• Click on Add An Expense.
• From the menu, select Mileage as the Expense Type.
• Click on the Search (it looks like a map) icon next to the Mileage Field. This will open the MapQuest or Google Maps search window.
  • Enter the From and To addresses or select an airport or saved address from the database.
    • To select an Airport
      • Click on the Image Removed Search icon next to the Address field.
      • Select the Airport from the Search Type drop down menu.
      • Select the Country from Search Type field, select Category from the drop down menu.
      • In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that country.
      • Click on the Search button.
      • Select the correct airport from the search results and click on the Select link to copy the address into the Address Fields.
      To select a Business or Saved Address
      • Click on the Image RemovedSearch icon next to the Address field
      • Select the Category from the Search Type drop the Category field, select a category from the drop down menu.
      • In the the Name/Code/City Field Field, enter any search parameters (Standard Standard Search Conventions Conventions apply) or leave blank to return all results for that category.
      • Click on the the Search button button.
      • Select the correct address airport from the search results and click on the Selectthe Image Added link to copy the address into the Address Fields.
      To select a Favorite Address (available of version 6
      • .
      3)
  • Click on the Image RemovedSearch icon next to the Address field
  • Select the Favorite Addresses from the Search Type drop down menu.
  • In the Name/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that category.
  • Click on the Search button.
  • Select the correct address from the search results and click on the Select link to copy the address into the Address Fields.
  Click Get DirectionGet Distance
  • If it was a round trip, click on the the Round Trip check check box
  • Click Click Copy Distance to to import the mileage and addresses into the Expense Report.