To create a Cost Code:
Expand WBS by clicking on the plus sign.
Expand Cost Code Setup by clicking on the plus sign
Click on Cost Code
Click on Add
In the New Cost Code setup window the following fields need to be selected:
Cost Code* - Select an option from the drop down menu that fits the cost code being set up: Select an option from the drop down menu that fits the cost code being set up, a set of cost codes will appear in the drop down, but the additional cost codes can be configured from Options → T&E Settings → T&E Flags (Search by Owner =”TM_BILL_CODE” filter to see the list and click Add to add more)
Default Cost Code - 00000
Based on WBS Level 1 - 00100
Based on Time Code and WBS Level 1 - 10100
Based on Time Code and WBS Level1 and Function - 10101
Based on Time Code and WBS Level1 and Level2 - 10201
Based on Time Code and WBS Level1 and Level2 and Level3 - 10301
Based on Time Code and Employee and Level1 - 11100
Based on Time Code and Employee and Level1 and Function - 11101
Based on Time Code and Employee and Level2 and Function - 11201
Based on Employee, Time Code, WBS level 1, Operating Unit - 11110
Based on Employee, Time Code, WBS level 1, Department and Function - 11121
The code consists of 5 digits as in the following order, each digit in the code represents a an attribute based on which the cost rates are set up, the digits are set in the following order
Time Code (1
...
if the cost rate is set based on the time code and 0 if Off)
...
Employee (1
...
if the cost rate is set based on the employee and 0 if Off)
...
WBS Level (0 if Off , 1
...
if the cost rate is based on Level 1, 2
...
if based on Level 2,
...
3 if based on Level 3,
...
4 if based on Level 4)
...
OBS (0 if off, 1 if the cost rate is based on Operating Unit, 2 if the rate is based on the Department)
...
Function (0 if Off and 1
...
if the rate is based on the employee function )
Name*
...
- Enter in a name for the Cost Code
Sequence*
...
- The order in which the cost code would be applied in the case there are multiple cost codes that apply. For example: a company may have a default rate defined by level 1 (project), but in exception cases the rate may change for individuals within a specific function. So in this case the first sequence or the level of priority would be given to the cost rate to the rate by wbs level 1 and function and the second priority level to the cost rate by wbs level 1. for Example the cost code
10301 means the cost rate is based on Time Code and WBS Level1 and Level2 and Level3 -
Click the Save
* Indicates a required field
...