In Version 8.3 and higher the mileage rate can be set based on the number of passengers. Once the Mileage expense type has been setup per the instructions in Fixed/Mileage Rate setup page, proceed with the following steps:
From the Administrator menu expand the Expense → Expense Type links
Select the mileage expense type that requires the rate setup based on the number of passengers
In the bottom window press the Additional Fields tab
This tab should already have the additional fields setup for To, From, One Way or Round Trip and Distance Computer by Google fields. Press Add to add an additional field
Select the following values:
Field: “20000 - Number of Passengers”
Format: “Integer”
Field Grp Name: Leave blank
Default Value: “0”
Required: “Yes”
Sort: “1”
Access Right: Modify Right
Active: “Yes”
Press Save to save the data
Press the Additional Field Rate tab
Press Add to add an additional rate by passenger
Select the values:
Effective Date: Insert the date as of which this rate is effective
Field: “20000-Number of Passengers”
Rate: Insert the additional mileage rate per passenger
Operating Unit: Select an Operating Unit if the rate is assigned to users within a specific Operating Unit otherwise leave the select as “ALL”
Department: Select an Department if the rate is assigned to users within a specific Department otherwise leave the select as “ALL”
Employee: Select an Employee if the rate is assigned to a specific user otherwise leave the select as “ALL”
Location: Select an Location if the rate is assigned to users within a specific Location otherwise leave the select as “ALL”
Currency: Select the currency of the assigned rate
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