ADP Time Integration

Mapping Time to ADP Hrs 3 Codes

ADP payroll is mainly related to worked hours, handled as REG and OT in the system. Exception classes of time is handled in ADP as Hrs 3 Codes these can be set up per customer requirement (ref?) in ADP and mapped to equivalent Time Codes in DATABASICS.

Example list or ADP Hrs 3 Codes Mapped to Time Codes in DATABASICS:

of expenses is primarily using the Earnings Code feature in ADP. Most often Expense Reimbursement is one Earnings Code in ADP (e.g. “Expense Reimbursement”). However, ADP Earnings or Deduction Codes can be mapped to either Expense Type Group or Expense Type in DATABASICS.  

For example if the Earning Code is “Travel” in ADP then we will configure DATABASICS Expense Type Group as Travel and then we will add all the expense types such as Airfare, Car Rental, Train, Lodging, etc.  to the Travel and then when we post payment to ADP payroll we will the total sum of all expenses for Travel Earning code.    Restrictions and validations needed can take place to ensure the data is 100% validated before it gets posted to ADP.   DATABASICS Services Team will work to configure DATABASICS based on the customer requirements.   The following fields are necessary in order to upload the custom CSV file into ADP:

• Company Code (Located in "Edit Company" in ADP)

• Batch ID (Located in "Edit Company" in ADP)

• File # - Employee ID number in ADP and it is configured in the employee setup as other id in the employee setup.

• Earning 3 Code is the ADP code that corresponds to a payroll account. You may be able to locate them under Company > Earnings and Deductions.

• Earning 3 Amount - Reimbursable amount

Post Approved Expense Reimbursable Transactions to ADP

DATABASICS will configure a profile to post all approved expenses in the following format:

INSERT INTEGRATION DETAILS

DATABASICS Time to ADP Payroll to labor payroll processing.

Posting to ADP

Manual Process

1. Make sure DATABASICS Post Profile is configured as CSV output.

1. You could schedule the extract or run it as needed.  To run the extract go to Admin --> Data Piping → All Profile Task --> click on

Run Now for Timesheet Post to ADP profile.

1. Once it runs it will take you to Job Instances to view the status and once it completed you will be able to download the CSV file.

1. Download the CVS file to Downloads folder on your computer. Click Upload when you are ready. Once you have added your payroll file from DATABASICS to your import, select the appropriate file(s) using the check box and click Done. ADP Workforce Now will bring you back to your unprocessed payroll files.

Importing into ADP Workforce Now Payroll

To import into ADP, log into Workforce Now at workforcenow.adp.com. You will need to have Practitioner or Limited Practitioner rights.

You will need to begin by starting a new payroll cycle. If you have already done so, please skip these steps. Once you have started a new payroll cycle, or if you would like to import your data into an existing payroll cycle, select Process from the top navigation bar. The options will vary depending on your role within ADP Workforce Now. Select Utilities and choose Import. Then select Paydata. Upload the file Select your exported payroll file from DATABASICS that you already downloaded by clicking Add Files. ADP Workforce Now will bring you back to your unprocessed payroll files. Select the appropriate file(s) using the check box and click Other Actions. Click Start to begin processing payroll.

NOTE:  DATABAICS has the ability to rollback a posted batch as long as it is not processed in ADP yet.   You may need to contact support@data-basics.com or submit a ticket online to request a rollback to a posted timesheet batch.