The MapQuest or Google Maps (available starting version 6.3) makes reporting mileage easier. It allows the end user to calculate the mileage quickly and it provides the manager a way to verify that the mileage is being reported according to policy.
To use the Map Quest tool:
- Click on Add An Expense.
- From the menu, select Mileage as the Expense Type.
- Click on the Search (it looks like a map) icon next to the Mileage Field. This will open the MapQuest search window.
- Enter the From and To addresses or select an airport or saved address from the database.
- To select an Airport
- Click on the
airplane icon next to the Address field. - Select the Country from the drop down menu.
- In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that country.
- Click on the Search button.
- Select the correct airport from the search results and click on the Select link to copy the address into the Address Fields.
- Click on the
- To select a Business or Saved Address
- Click on the
Search icon next to the Address field - Select the Category from the drop down menu.
- In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that category.
- Click on the Search button.
- Select the correct address from the search results and click on the Select link to copy the address into the Address Fields.
- Click on the
- To select an Airport
- Click Get Distance
- If it was a round trip, click on the Round Trip check box
- Click Copy Distance to import the mileage and addresses into the Expense Report.
- Enter the From and To addresses or select an airport or saved address from the database.
To use the Google Maps (available of version 6.3) tool:
- Click on Add An Expense.
- From the menu, select Mileage as the Expense Type.
- Click on the Search (it looks like a map) icon next to the Mileage Field. This will open the MapQuest or Google Maps search window.
- Enter the From and To addresses or select an airport or saved address from the database.
- To select an Airport
- Click on the Search icon next to the Address field.
- Select the Airport from the Search Type drop down menu.
- Select the Country from the drop down menu.
- In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that country.
- Click on the Search button.
- Select the correct airport from the search results and click on the Select link to copy the address into the Address Fields.
- Click on the
- To select a Business or Saved Address
- Click on the Search icon next to the Address field
- Select the Category from the Search Type drop down menu.
- In the Name/Code/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that category.
- Click on the Search button.
- Select the correct address from the search results and click on the Select link to copy the address into the Address Fields.
- Click on the
- To select a Favorite Address (available of version 6.3)
- Click on the Search icon next to the Address field
- Select the Favorite Addresses from the Search Type drop down menu.
- In the Name/City Field, enter any search parameters (Standard Search Conventions apply) or leave blank to return all results for that category.
- Click on the Search button.
- Select the correct address from the search results and click on the Select link to copy the address into the Address Fields.
- Click on the
- To select an Airport
- Click Get Direction
- If it was a round trip, click on the Round Trip check box
- Click Copy Distance to import the mileage and addresses into the Expense Report.
- Enter the From and To addresses or select an airport or saved address from the database.