Problem

What fields are available to include in the Expense Email alert messages?

Solution

Message Options: The following codes can be placed into the User Message portion of the e-mail. In the e-mails that are sent to the individuals, these codes will be replaced with the actual values.

Expense Reports

{ReportId} - Report ID
{ReportTitle} - Report Title
{FullName} - Report Owner's Name
{Status} - Report Status
{TotalAmount} - Total Amount of the Report
{BusinessAmount} - Business Amount of the Report
{DueToEmployee} - Amount Company owes Employee
{DueToCreditCardByCompany} - Amount Company owes Credit Card
{DueToCreditCardByEmployee} - Amount Employee owes Credit Card
{ReportTypeID}  - Report type id (available as V8.0 and higher) 
{ReportTypeName} - Report type Name (available as V8.0 and higher)
{ReportStartDate} - Report Start Date (available as V8.0 and higher)
{ReportEndDate} - Report End Date (available as V8.0 and higher)

Credit Cards

{TransDescr} - Description of the credit card transaction
{EventDate} - Transaction charge date
{LocalAmount} - Local amount of transaction
{LocalCurrency} - Local currency of transaction
{BillAmount} - Transaction amount converted billing currency
{BillCurrency} - Billing currency of Credit Card
{FullName} - Transaction owner's Name

Advances

{AdvanceType} - Type of Advance (Full or Partial)
{AdvanceAmount} - Advance Amount
{BasedReportId} - Report ID where advance was originally requested
{FullName} - Advance owner's Name

To view a video of how the alerts are set up click on the following link: Expense Email Alert

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