DATABASICS Expense Card Visa® FAQ
DATABASICS Expense Card Visa® , powered by PEX. This new offering delivers seamless, real-time spend controls and visibility, solving long-standing challenges posed by traditional credit card integrations.
For years, DATABASICS has integrated with major credit card providers—including American Express, Visa, and MasterCard—to enable streamlined reconciliation and improved visibility into corporate expenses. While these connections offered basic data exchange, they often fell short of providing the real-time control and unified experience modern finance teams require.
From Integration to Innovation
The DATABASICS Expense Card Visa® is purpose-built to help organizations shift expense management from a reactive, after-the-fact process to a more proactive and cost-controlling approach. Key features include:
Real-time spend visibility and control for managers and finance teams
A prepaid card option to reduce reliance on cash advances
Automatic policy enforcement and configurable spending rules for compliance before purchases
One-click reconciliation directly within DATABASICS Expense - eliminating manual file imports
Integrated fraud and risk monitoring with detailed, built-in reporting
Real-time receipt auto-linking to simplify documentation and reduce errors
By fully integrating card issuance and expense capture into one platform, the DATABASICS Expense Card offers an all-in-one solution that supports real-time visibility, proactive policy enforcement, and streamlined reconciliation. This approach helps finance teams improve compliance, reduce errors, and simplify the month-end close.
Our DATABASICS Expense Card offers all 3 card solutions.
Credit Expense Card - It is a charge card with a line of credit up to $500K. Spend use cases such as Travel Expenses, Back Office/Corporate spend.
Prepaid Expense Card - Pre-funded cards loaded by ACH or Wire transfer. It is great for Petty Cash, or replace Cash Advances.
Disburse Card - Pre-funded cards and it is great for Employee incentives, tuition assistance.
Questions | Answers |
What is the typical Implementation time? | “You can get up and running within 1-3 business days. Sometimes as quick as the same day depending on the documents submitted. Virtual cards can actually be used the same day you’re approved while physical cards are getting shipped in the mail. Way faster than any other bank card which on avg takes weeks to implement as well as stand up the integration” |
What is a credit expense card? | “Card offering that provides a non-revolving line of credit featuring weekly or monthly auto repayment. Payment is due in full at the end of the statement period. Credit offering allows a customer to spend on the card, and then pay back the accrued balance at the end of the weekly or monthly statement period.” |
Will credit expense affect the owner's credit score? | “No, There’s no personal guarantee or credit check” |
What's the difference between Prepaid & Credit Expense offering? | “Credit offers more spending flexibility – no cash on hand or prepaid funds are required. Weekly or monthly billing cycle with autopay” |
“How much does Credit Expense cost?” | “There is no fee can have unlimited credit expense cards. “ |
What documentation is needed to get onboarded with Expense Card? | “We’re required to go through KYC/KYB (Know Your Customer / Business). This is a universal rule for any card program the customer plans to onboard / use. Documentation needed will include:
To complete the application, you'll need to provide both business and personal information as outlined below: Business Information Required:
Personal Information Required: (for your designated company Control Person):
Link Your Bank Account: As part of the application, you'll be asked to securely link your business bank account for underwriting purposes. We use trusted third-party platforms that allow you to connect your account in just a few clicks—no paperwork required.
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Is there a fee for international use? | Yes, the fee is 3%. |
Does DATABASICS Expense Card work with companies registered outside the United States? | No, DATABASICS Expense Card can only onboard US based companies today. |
Which businesses or Industries PEX Card is not available? | PEX products are currently not available to businesses in the following industries or selling the following products:
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Do I need to completely replace my bank card in order to sign up for the DATABASICS Expense Card? | “No, if you would like to keep your bank card for specific transactions and use a Databasics Expense card for other transactions, that is completely fine!” |
Give me an example where a Prepaid Card could be used? | “Instead of giving employees a cash advance for business travel, consider providing them with a prepaid card. It allows them to conveniently cover expenses during the trip, and if they need additional funds, you can instantly load more onto the card in real time. If the full amount isn't used, the remaining balance can easily be returned to your corporate account eliminating the hassle of reconciliation or reimbursement delays.” |
How to do I start or who do I need to talk to? | “You can contact your account manager or support@data-basics.com or just submit a request to sales Get Started” |