American Express Folio Setup

Folio setup refers to the configuration or arrangement of a financial document known as a "folio." In hospitality and financial contexts, a folio typically serves as an itemized record of transactions, charges, or expenditures associated with a particular account or customer. This page defines how to set up Hotel Folio data import from American Express and attach it to the corresponding hotel transactions loaded in the system via daily transaction feed file GL1025.

1. Expand Expense by clicking on the arrow .

2. Expand Credit Card Mapping

3. Expand American Express

4. Click Folio Setup

5. Click Add

6. In the New Folio Setup window provide the following:

• CC Template*: Select the CC Template from drop-down menu, typically this would be American Express GL1025 template.

• Item*: An individual charge or line item on a folio sent by Amex. Each item represents a specific charge incurred during a transaction, such as "Room rate," "Partial/day use room charge," "Late check-out charge," or "Other Room Charges. Each of these type of line items are identified with an unique code, defined on the AMEX GL1080 definition file under the Item code.

• Item Description: Enter in a description for the Item. This value is provided by AMEX

• Category*: Groups related items together for reporting or organizational purposes. Categories provide a broader overview of charges. For example, "Room Charges (02)" is a category that includes specific items like room rates and additional charges related to room services.. This value is provided by AMEX

• Category Description: Enter a description for the Category. This value is provided by AMEX

• Scrub Indicator*: Provided on the Amex folio template indicates a certain status or characteristic related to an item or category. This value is provided by AMEX

• Description: Enter a description. This value is provided by AMEX

• Click Save