Version 8.0

Release date September 14, 2022

Shared Functionality

• New and Updated User Interface and Workflow
• Added more Filters.
• Added additional bottom toolbar navigation on both Mobile Time and Expense.
• You can now import Timesheet and Expenses from an external source by File or API.
• Approvers can now Approve/Reject by email without logging in to the site.
• Improved user visibility by displaying employee picture profiles on timesheets and expense reports.
• Mobile App – You can browse device files,  allowing users to upload attachments to expense reports or timesheets.

Expense & Vendor Payment

• Recently used expense types in the last 90 days.
• Vendor payment -  You can now receive invoices from vendors by email to DATABASICS via vendor repository.
• Team approvers can now access team member's expense reports before being released.
• Expense WBS - Support WBS Favorites as Timesheet.
• Expense Limits by Employee and Expense type now support auto-creation of recurring expense reports such as Mobile Recurring Monthly Allowance and Car Allowance. Reports can be auto-created and submitted for approval on any basis.
• Expense Approval now has an improved workflow that automatically proceeds to the next line after approving or rejecting a line inside the report.
• We now support American Express Small business credit card load transactions directly from American Express.
• Admin Expense/Vendor Search Utility – Improved CSV export from the Admin Utility modules to include only the columns that are displayed on the list.
• Mobile – Added quick start for Credit Card EXPRESS to the bottom bar; when clicked, it opens Credit Card EXPENSE.

Time and Leave Management

• Team approvers can now access timesheets of team members prior to being released. Additionally, approvers can access missing timesheets from the approval screen.
• Leave Management Module – We are introducing a new flag on the accrual limit configuration to provide Accrual Limit with an option to Prorate by FTE. Currently, the accrual limit is prorated based on the FTE of the user if “Prorated by FTE” or “Prorated by Standard Hours” is chosen as the Base Accrual Rate Calculation on Leave Method Setup. For example, if the Base Accrual Rate is set as “By Day Prorated by FTE” and the user’s FTE is 0.75, and if the Method’s Hours Limit is set to 200, this user’s Hours Limit would actually be 150
• PTO Increment restrictions by Time Code and Location are now also supported on the PTO Request form. For example, you can set up PTO required to be entered in 4 or 8 hours increments, but for Sick Leave, you can set up that 8-hour increments must be requested.
• Standard Working Hours can be set by specific day on a specific location.  For example, Niger has a unique working schedule. They work 8.75 hours Monday-Thursday, and then they work 5 hours on Friday, totaling 40 hours per week, but in Bi-monthly or Monthly timesheets, the hours will depend on the days. The system will compute hours based on the days, and holiday auto-fill will be based on the STD on that day.
• We now Support Cost Rates by WBS as we do for Bill Rates. For example, if you have a contractor that gets paid a different rate based on the project they are working on, now you can set up Cost Rate by Project & Contractor rate.
• Available PTO information is now always displayed to users and managers inside the timesheet.
• DCAA Compliance Notes – If your contract requires notes for the previous day, a message can be triggered to the user after a specific time, such as 10 AM. If the hours are entered for the day before 10 AM, notes will not be required.
• Admin Timesheet Search Utility – Improved CSV export from the Admin Utility modules to include only the columns that are displayed on the list.
• Admin Billable Rate – You can now set up bill rates by Global Level 2, 3, and 4.