Advanced/Prepaid

Select Advanced/Prepaid if you are creating an expense to handle advance purchases.

These types of expenses only appear on the request for advance reports and in the advances bin.

Advance/Prepaid Expense Type:

1. Click on Expense to expand the menu.
2. Click on Expense Type.
3. Click the Add button in the Expense Type window.
4. In the Format Type field, select Advance/Prepaid.
    
5. In the ID field, enter an ID for the Expense Type. The maximum length of this field is 20 characters.
6. In the Expense Group field, select the expense type group to which this expense type will belong.
7. In the Name field, enter a name to identify the expense type. The maximum length of this field is 100 characters.
8. In the Restrict Access field (optional), select Yes if this expense type will only be available on reports you assign it to or No if this expense type will be available to all reports. 
9. In the Description field (optional), enter text to further identify the expense type. This field is limited to 255 characters.
10. In the Require Notes field, select Yes to require notes for the expense or No to not require notes for the expense.
11. In the Allow Modify Description field, select Yes to allow modification to the description or No to not allow modification to the description.
12. Save.