How does handle timesheet extracts and adjustments?

Timesheet Posting and Adjustment Workflow in DATABASICS

1. Initial Posting:

   • When a timesheet is posted, it is flagged as Posted in the system and assigned a unique Batch ID or Document Number for tracking purposes.

   • Example:

     • Project ABC: 20 hours (Posted in Batch #12345)

2. Handling Changes:

   • If a user modifies a previously posted timesheet (e.g., changes the project or updates the hours), the system:

     • Creates a new Adjustment Document linked to the original posting.

     • Calculates the difference (delta) between the original record and the updated entry.

3. Adjustment Posting:

   • In the next extract posting, the system ensures that adjustments are accurately reflected:

     • The original record is reversed to negate its effect.

     • The updated record is posted with the new details.

   • Example:

     • Original Post: Project ABC – 20 hours (Batch #12345)

     • User Change: Updates Project ABC from 20 hours to Project XYZ with 40 hours.

     • Adjustment Posting:

       • Project ABC: -20 hours (Reversal)

       • Project XYZ: 40 hours (New entry)

This workflow ensures that all changes are tracked and posted accurately, providing a clear audit trail for every adjustment made to a timesheet.