Short Webinar Recordings

Version 8.2 Highlights

In the 8.2 release, several improvements and fixes were made, focusing on the most frequently requested features by users. Here are the highlights:

1. Announcements Page Update

2. Expense Module Enhancements:

   • Improved Google location search

   • Enhanced auto-creation of expense reports from recurring credit card transactions

3. Time Module Updates:

   • Time Clock Improvements

4. Sneak Peek at DATABASICS AI:

   • An upcoming release will integrate Artificial Intelligence into the application, primarily focusing on assisting administrators with queries and data retrieval initially. Future plans include extending AI benefits to end-users, with ongoing training and development.

How to create Ad Hoc Reports

The Ad Hoc Editor allows you to create tables, crosstabs, and charts by dragging and dropping elements into the editor. You can:

• Select report types

• Add fields

• Define groups

• Select labels and styles

• Select summaries and data formats for each field.

How to schedule Ad Hoc Reports

DATABASICS Reporting allows you to create Jobs in order to run reports at pre-determined times. These jobs are run in the background and saved in the repository. You can also specify a file format and have those results e-mailed to yourself or other users as an attachment.

Only the user that created the scheduled report or an administrator can edit that job.

Setting Up a Proxy

DATABASICS proxy function allows users to access someone else’s timesheets and expense reports to assist with the entries or help troubleshoot an issue.

The system allows:

• Separate proxy access for timesheets, expenses,

• Proxy access with modify or Read-only rights

• Using a proxy to start/end time clock sessions

• Data restrictions by proxy when searching timesheets, expenses or editing the time clock entries.

Managing the Corporate Credit Card Transactions in DATABASICS

If your company is enrolled in a corporate card program, those transactions can be imported into DATABASICS on daily bases so the users can apply them to their expense reports manually or can have expenses automatically created via Recurring Expenses module.

Once the feed is enabled, different resources of the application can be used to monitor and manage the transactions:

1. Search for the transactions by status: applied vs unapplied

2. Send out the reminders for the unapplied transactions

3. Map the transactions to the expense types your company has set up

4. Monitor the daily feed via the load status notifications

5. Ways to search for the missing credit card transactions

How to Connect Microsoft Power BI to DATABASICS

If you are a current Power BI user and if your preferred method of reporting is via Power BI, DATABASICS system can be connected to allow reporting against DATABASICS data using Power BI. This webinar talks about the connectors necessary to establish the connection between DATABASICS and Power BI and review of a sample dashboard setup.

Managing DATABASICS Email Alerts

DATABASICS E-mail reminders are configured to help administrators push the report submission and approval processes forward. The email reminders can be configured about:

• Delinquent timesheets

• Unapplied credit card transactions or advances

• Unapproved PTO requests, timesheets or expense reports

Email set up best practices are essential to ensure the emails are configured correctly and are being delivered to the recipients.

DATABASICS Mobile Application

DATABASICS mobile application facilitates for the timesheet or expense entry and approval process for the users frequently traveling or working in the field.

The mobile application is free, easy to download, and easy to use.

DATABASICS Time Clock

The Time Clock is a widely used method for time entry. Users simply clock in at the beginning of the day and clock out at the end.

The system can be set up on mobile or shared devices, allows for location validation of clock-ins, and provides easy editing of clock entries. This makes it convenient for both end users and administrators.

DATABASICS Utilities Timesheet Search

DATABASICS Utilities Timesheet Search is a powerful tool that enables administrators to efficiently locate and manage timesheets for any time period. Key features include, but are not limited to:

• Advanced Search & Filters: Use a variety of filter parameters to search for timesheets and save custom filter sets for future use.

• Dashboard Integration: Add and manage pre-saved filters directly from the dashboard.

• Status Management: Change the status of timesheets as needed.

• Routing & Approvals: Route timesheets for review and approval.

• Communication: Send emails related to timesheet activities.

• Data Access: View detailed timesheet data and audit history.

• Approval Tracking: Monitor the approval and post status of timesheets.

Meals and Rest Break Management in DATABASICS Timesheets

The regulations regarding meals and rest breaks vary across states. These rules determine what employers must provide to their employees, depending on the number of hours worked. Understanding these state-specific requirements is crucial for ensuring compliance and maintaining a fair workplace.

Discover how easy it is to set up Meals & Rest Breaks in DATABASICS, ensuring compliance with your state's regulations,

DATABASICS Scheduled Email Reminders

Email alerts notify users about outstanding issues with their expense reports and/or timesheets, ensuring that necessary actions are taken to resolve any pending matters.

• Timesheet Management: Alert users about missing or overdue timesheets or remind them to submit their hours.

• Credit Card Transactions: Notify when transactions are recorded, flagged, or need approval.

• Compliance and Accuracy: Ensure that all tasks are completed on time and according to policies.