Tax Code

Value Added Taxes are organized by Tax Codes. Expense categories are associated with such codes, as are rates and percentage of recovery. The first step in building the VAT tax structure is to create the tax codes. The client should have a list of the codes used in its particular country or countries tax structure(s). To create tax codes:

1. Expand Expense by clicking on the plus sign.
2. Expand Taxes by clicking on the plus sign.
3. Click on Tax Code.
4. Click on the Add button.
5. Fill in the following fields:
   1. ID*: Enter an ID for the tax code. The maximum length of this field is 20 characters.
   2. Name*: Enter a name to identify the tax code. This is the text displayed to the users. The maximum length of this field is 100 characters.
   3. Tax Calculation*:
      1. Sales Tax – No Auto Compute (allows free entry in the tax field).
      2. Auto Compute Tax - Used in case the tax needs to be auto calculated based on the amount, currency, expense type and location selected by the user.
      3. Sales Tax- No Auto Compute - Exclude Personal Tax - When calculating Net total of the charge the tax for the personal amount is not factored in. See Examples below:

An example of Auto Compute Tax Option

An Example of Sales Tax – No Auto Compute – Exclude Personal Tax:

1. Internal Template: Used for OCR on receipts.
   1. Canada GST/HST/TVH/TPS
   2. Canada PST/QST/TVP/TVQ
   3. Disabled
2. Description: Enter text to further identify the tax code. This field is limited to 255 characters.
3. Active*: Check the box if this tax code is to be available for selection now. (Checked by default)
4. Click Save.
5. Repeat the above steps as necessary until all codes are entered.

* Indicates a required field