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Set up a corresponding user record under Organization → Employee. Make sure to associate the Vendor record with the employee record
Indicate an email address where the invoices will be sent from by the external vendor, for example if it is from invoice@abc.com then set the email address for that user as invoice@abc.com.
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You will be provided with a DATABASICS email address for your vendors to send the invoices to. Please contact DATABASICS support to
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confirm the email address
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.
Once the invoices are emailed from the email address tied to the vendor in the Databasics DATABASICS Employee record to the Databasics DATABASICS email alias, the invoices will show up in the receipt repository for all user users how who has access to vendor payment onlythe Vendor Payment module.
Any user having access to a Vendor Payment Form (report type) will have access to all vendor invoices stored in the receipt repository along their own receipts and will be able to apply them to the corresponding appropriate Vendor Payment forms.
The users will not be able to deleted delete the vendor invoices unless they have access to the vendor record as a proxy and they proxy in as the vendor record to delete the receipts from the repository.
