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Administrators may establish proxies to report time and expenses for employees who cannot or do not report their own time or expenses. Proxy setup is a three-step wizard. Once proxy groups have been created, administrators can run queries to identify employees' proxy groups.

Quick Overview

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Creating Proxy Groups:

To create a proxy group:

1. Click on Organization to expand the menuExpand Organization by clicking on the arrow Image Added.
2. Click Proxy.
3. Click the Add button Image Added in the toolbar.

Step 1: Enter a Name for the Proxy Group

1. Enter a Name* for the Proxy Group.
2. Enter a Description (optional).
3. Click Next.

Step 2: Assign Proxies to the Group - These users will ENTER the timesheets or expense reports

1. Click the Add button Image Added in the toolbar to pull up the employee search window and select one or multiple proxies.
   1. To find a specific employee, enter a value (first or last name) in the box next to the magnifying glass in the pop up click on the Image Addedto open up the search window.
   2. Click Enter or click on the magnifying glass icon Apply to retrieve the results.
2. Select the desired employee(s) and click OK.
3. For each Proxy you could set:
   1. Entry Type - Time only, Expense only, or Both 
   2. Access Right -  Access Access Right Modify, if they are able to modify timesheets and/or expense reports or Read Only Right .
   Email Option - set to Yes or No
   1. if they are only to read the information on timesheets and/or expense report.
   2. Email Option - Select Yes if emails are enabled based on the proxy. Select No if the email alerts should not be enabled. 
   3. Enable Proxy Clock In - If proxy has option to Clock In on someone's behalf
   4. Active - This defaults to Yes when a new record is added. If you want to make a proxy inactive, update this field to 'No'.
4. Click Next.

Step 3: Assign Proxy-Assisted Employees to the Group - The users will have timesheets or expense reports added FOR THEM.

1. Click the Add button Image Added in the toolbar to pull up the employee search window and add select one or multiple employeesproxies.
   1. To find a specific employee, enter a value (first or last name) in the box next to the magnifying glass in the pop up click on the Image Addedto open up the search window.
   2. Click Enter or click on the magnifying glass icon Apply to retrieve the results.
2. Select the desired employee(s) and click OK.
3. Click Finish.

Note: There is an option to 'Insert All Employee'. This should be reserved for Admin proxy groups, so they have access to all users. 

* Indicates a required field

Proxy groups do not automatically get updated with new employees added to the application.