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Employee vendors are often used in situations where employees are set up as vendors in an accounts payable system and will have a vendor ID tied to the for payments. This often involves reimbursements for expenses incurred by employees during business activities.
To create an Employee Vendor:
- Click on Organization to expand the menu.
- Click Vendor.
- In the Vendor window, click the Add button.
- In the Vendor Type* field select Employee Vendor.
- Active* - This field will be checked by default. If you want to make an employee vendor inactive, the box will need to be unchecked.
- In the Vendor* field, enter a unique Vendor ID. This field is limited to 20 characters.
- In the Name* field, enter a name to identify the Vendor. This field is limited to 100 characters.
- In the Description field, enter text to further identify the Vendor. This field is limited to 255 characters and is optional.
- In the Active field, check the box for the vendor to be available now for assignment.
- Click the Save button.
* Indicates a required field
Note: Employee Vendor's will not show in the vendor search for Vendor Payment as employee's will be reimbursed via Expense Report.
