Location is a required attribute of the employee profile and may be used in any way the client deems appropriate. It can be a physical location such as a city or country, or it can be a unit of a business organization. Users may charge time or expenses to locations other than their default location if configured. Key functions of Location are to determine standard working hours and weekend days for employees assigned to the location. Also, time and expense policies can be created by location.
Location is independent of all other elements of the Organization.
Key functions of Location:
- Defining standard working hours (including daily exceptions)
- Defining weekend days
- Defining Public Holiday
Other common features maintained associated with Location:
- Time and Expense Policy assignment ("home" or 'charged")
- Tax Rate assignment
- Per Diem Rate assignment
To create a Location:
- Click on Organization to expand the menuOn the left side of the screen, click the arrow
to expand the Organization menu. - Click Location .
- Click the Add button in the Location window. Add button
in the toolbar.- Location* - Enter the unique Location ID in the
- field. This field is limited to 20 characters.
- Active - This field
- will be checked by default. If you want to make a location inactive, the box will need to be unchecked
- Name* - Enter a name to identify the Location. This field is limited to 100 characters.
- Weekend* field, select the appropriate weekend days for the location. This field
- is Time specific but required in the shared administrative module. If Time is not deployed, this field will have no effect.
- Holidays Part of Standard Working Hours box, check the box if you want to include holidays as part of Standard Working Hours. Uncheck this box to exclude holidays.
- Description field, enter text to further identify the Location. This field is limited to 255 characters.
- Daily Standard Working Hours field, enter the number of standard daily hours for the location. This field is DATABASICS Time specific
- but required in the shared administrative module. If Time is not deployed, this field will have no effect and any number up to 24 may be used.
- Note: Standard hours entered here may be used in the creation of time policies and are a factor in some Time reports.
- In the Weekend Flag field, select the appropriate weekend days for the location. This field is Time specific, but required in the shared administrative module. If Time is not deployed, this field will have no effect.
- For the Holidays Part of Standard Working Hours box, check the box if you want to include holidays as part of Standard Working Hours. Uncheck this box to exclude holidays.
- In the Description field, enter text to further identify the Location. This field is limited to 255 characters. This field is optional.
- Except On - Used when the standard working hours vary across different days of the week. Use this field to update the standard working hours for a specific day of the week.
- Break Schedule Setup - Used to link Break Meal and Rest Schedule to a specific location
- Click the Save button to save the record.
* Indicates a required field
We support the ability to set Daily Standard Working Hours by Specific Day on a specific location.
Example; Niger has a unique working schedule. They work 8.75 hours M, T W and Th and then 5 hours on F, totaling 40 hours per week, but in Si-monthly or Monthly timesheets will depend on the days. The system will compute it based on the days and also holiday auto fill will be based on the STD on that day.
