If an employee is out of office for an extended period of time and they should not be accruing leave balance for this time, administrators can indicate this duration on an employee record. This option does not apply if the Accrual Based On option in the Leave Method Setup screen is set to Fixed Rate or Comp Time options
To indicate the timesheet period(s) for which a user should not be accruing hours:
- From Admin menu expand the Organization → Employee
- Select an employee
- On the bottom window pane windowpane select the Pause Accrual tab (Make sure access to this tab is enabled through Security → Role Manager) screen
- Click the add button
add a new record - Fill out the required fields:
- Time Code Group*: Specify the time code group that you would like to pause the accrual for
- Start Date*: Specify the date when the accrual pause begins. If this date is in the middle of the timesheet period, then the accrual rate will be prorated, also taking into account the Days of Accrual specified in the Leave Method Setup screen.
- End Date: This field is not required if the time of the employee's return is not known and can be added a later time. This date will end the pause in the accrual process. If this date is in the middle of the timesheet period, then the accrual rate will be prorated, also taking into account the Days of Accrual specified in the Leave Method Setup screen.
- Notes*: Specify the reason why the accrual is being paused
- Click Save to save the changes.
* Indicates a required field