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Admins can assign corporate credit card numbers to employees for use in Expense. Before assigning credit cards to employees, expense payment types need to be created. Any number of credit cards can be assigned to an individual employee.

To assign credit cards to employees:

1. Click on Admin
2. Click on Organizations to expand

1. the menu.
2. Click on Employee
3. Find the employee you want by either
   1. Entering either their first or last name in the search box at the top next to the
   magnifying glass and the word Reset.
   1. filter icon.
      1. Click Enter to retrieve the results
   2. Entering search criteria
   in the Advanced Search on
   1. by clicking the filter icon Image Added on the right-hand side of the screen.
   Click on
   1. 1. 1. Click Apply
   2. Select the employee.
   3. Click on Credit
   Card
   1. Card tab.
   2. Click on
   the
   1. Add
   button to add a new credit card number
   1. .
      In the
      1. 1. Credit Card Number
      field, enter
      1. 1. * - Enter the credit card number with no dashes or spaces, only digits. This field is limited to 30 characters. Once you save, the credit card number will be encrypted and be replaced with ENC###.Last4digits (Ex: CC# 1234-5678-9456-1234 would become ENC###.1234).
      Make the appropriate selection from the Credit Card Payment Type
      1. 1. Name - Enter a name for the credit card
         2. Payment Type* - Select a payment type from the drop-down box.
      2. Click
      the
      1. Save
      All button
      1. .

      To add more just click on the Add button and repeat the process.

       * Indicates a required field

      To assign UNASSIGNED_CC_NO credit cards to employees:

      When DATABASICS attempts to load a transaction that belongs to a credit card that has not been assigned to a user, the application automatically assigns it to the UNASSIGNED_CC_NO user. You need to move these numbers to the correct user so the transactions can be placed in the correct Employees bin.

   2. Search for the UNASSIGNED_CC_NO user in admin
   3. Admin > Organization

   4. 
      

      In the Advanced Search
      1. In Admin → Organization→ Employee 
      2. Using the filter icon, search for UNASSIGNED_CC_NO as the Employee ID
      3. Click
      the
      1. on Apply
      button
      1. .
      2. Select the user to display the user's
      profile Click
      1. profile 
      2. Click on the Credit Card tab. This will display all credit cards that are not assigned a user for which DATABASICS has transactions.
      
      Image Removed
      2. Highlight the credit card you want to move and verify that the payment type is correct. If the payment type is incorrect, change it to the correct payment type and click "Save
      All
      1. "
      2. Click
      the
      1. on Move
      button
      1. .
       It is small and easy to miss. It is right above the  "CC Last 4 digits" column.
      2. A pop up will appear. Type in or select the correct
      Employee and Click the Move button
      Image Removed The next time the schedule re-validation of the credit card transactions runs, those transactions will flow through to the assigned employee.   InfoNOTE: As of version 5.5 and higher, the
      1. Employee 
      2. Click on Move.

      3. The system auto-validates the credit card charges and assigns them to the employee once you click on Move the UNASSIGNED_CC_NO to the employee without waiting for

      the

      1. a scheduled job.