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This process allows administrators to lock down/hide timesheet period, so it is inaccessible by users during payroll processing.  This process hides a specified timesheet from User’s and/or approver’s view. To lock down/hide a timesheet period:

1. From the Admin menu expand Time à Image Added
2. Expand Time by clicking on the arrow Image Added.
3. Click on Timesheet Period Lock menu tabs
4. Click “Add” buttonon Add
5. In the New Timesheet Period Lock window select the parameters:
   1. Reporting PeriodType Name*: select Select a specific reporting period type if locking down only timesheets in a specific period type.
   2. Operating Unit*: Select a specific region if locking down timesheets for a specific region.
   3. Home Location*: Select a specific home location if locking down timesheets for a specific home location.
   4. Period Starts*: select  Select a period start date of a timesheet period that needs to be locked down.
   5. Period Ends*: select Select a period end date of a timesheet period that needs to be locked down.
   6. Start Date*: select  Select a timesheet lock down duration start date and time.
   7. End Date*: select  Select a timesheet lock down duration end date and time (the timesheet lock down will be removed after this time).
   8. Lock Access For*: Indicate if the timesheet period needs to be locked down, for Approvers only, Users only or for both.
   9. Notes: Optional notes can be added
   10. Click “Save” button to save the changes

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1. Click Save

* Indicates a required field

Timesheet lock down will end on the date and time specified in the “End Date” field , or can be removed by simply deleting the entry from the Timesheet Period Lock list.

Additional entries can be added to lock down additional periods based on different criteria.

The following step must be completed for the Open timesheets after the lock down/hide process above is completed.

1. From the Admin menu expand the Utilities àTimesheet search tabs
2. In the “Advance Search” menu Expand Utilities by clicking on the plus sign.
3. Click on Timesheet Search
4. In the Advance Search menu on the right of the screen select Start and End dates of the period(s) locked.
5. In the “Status” field Status field select “Open”
6. Click “Apply” button on the bottom of the screen Apply to retrieve timesheets in the “Open” status

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5. Select all timesheets retrieved through this search

6. Click “Change Status” button on top of the screen and select Change Status select “Un-Open Opened Timesheet” from the drop-down list of optionsImage Removed.

7. When prompted provide a “Note” to explain why the timesheet status is being changed and click on “Apply Save.

8. Wait until the “Action Result” confirmation that the process was successfully completed for all of the selected timesheets.

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