DATABASICS Audit Module allows auditors to take a second look at expense report detailsdetail, reports and receipts. Based on the result of their audit the auditor can then choose to pass a report or flag is as failed.
...
Here is a video demonstrating the Audit Module:
| Widget Connector | ||
|---|---|---|
|
...
|
- To access the Audit Module go to the Expenses tab
- Select Audit Module
- Select a Query , click on the drop down arrow next to Expense.
- Select Audit Module
- On the homepage, you should also see a tile for Audit Module if you have access.
- Select a Query. (Query names will be different)
- Select a report
There are 2 ways you can pass
...
or fail
...
an audit:
...
Passing/Failing at the header |
...
|
...
|
...
|
...
|
...
| Passing/Failing in the Expense line level |
...
(or "Expense Detail for Report") |
...
|
...
|
*The auditor can select the Pass/Fail icons to pass/fail everything in the report from the headers (highlighted in red)
To Pass/Fail at the header, Select the Pass/Fail iconsthe
icons on the header of the report- To Pass/Fail at the Expense line level, Select the Pass/Fail hyperlinksthe next to the specific line items on the report in the detail view
Note **Please note that if one line in the Expense line level gets failed, the entire report gets flagged as failed**
...
Request Consolidate Report
Consolidate Report may be used when you want to view all attachments and a selected report on one easy to read PDF. It can only be used with reports that have attachments.
- To get to access the Audit Module go to the Expenses tab
- Select Audit Module
- Select a Query , click on the drop down arrow next to Expense.
- Select Audit Module
- On the homepage, you should also see a tile for Audit Module if you have access.
- Select a Query. (Query names will be different)
- Select a report
- The receipts tab should open on the right side of the screen. If not, click the paperclip icon under the Notice column in the report.
- Inside the receipts tab, select click Consolidate
- Select a Report
. We recommend using Detail Report by Line
- Check the Send Notification box if you want to send a notification email confirming that your request have been processed. This by default is checked.
- If the email is provided, you will receive email notification when the report is ready
. - Select Click Request. Your request is now waiting for processing.
- Click the blue refresh button on the right side of the Receipts for Report window.
The
...
consolidated report should now show in your Attachments drop down list.
...