Users can attach receipts directly to expense reports via e-mail, further streamlining the business process and reducing the chance that receipts may be misplaced. These receipts can be attached at the report level, the line level or placed in the user's repository.
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Email Files to Your Timesheet
The email address to send your receipts to depends on your production site while domain for address is @emailexpense.com. The email address to send your receipts to usually it is posted on the ANNOUNCEMENTS page in DATABASICS after you login. If you could not find address please contact your administrator.
To attach a file to a specific timesheet, enter the following in the Subject of the email:
- T@@mm-dd-yyyy
- T@@mm/dd/yyyy
- T@@mm-dd-yy
- T@@mm/dd/yy
- T@@yyyy-mm-dd
Note the date could be any date between start and end of the reporting period.
For Example:
if the user emails the following T@@02-08-2019 then the system will attach the file to the reporting period 02/15/2019.
Email Receipts to someone else Repository or their Receipt EXPRESS
Now any employee will be able to email attachment to other employee in the same company so the receipts/attachments shows up in the Employee’s Repository/Receipt EXPRESS simply by typing the following in the email subject line:
- E##102003 where 102003 is the employee id of the employee you want the attachment to go to their repository.
For example
if David wants to forward a receipt to Lisa with employee id 93923, he just need to email to s##@emailexpense.com and in the subject needs to type E##93923 and the receipt will be in Lisa’s repository/ Receipt EXPRESS.
This will help all the assistants or travel agencies to forward attachments to other employees repository directly.
Email Receipts to Your Repository or to your Receipt EXPRESS
When a user does not provide the R#### in the subject, the email attachments will be placed into the Repository by default.
How to access my emailed attachments in the Repository?
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