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The Department acts as the administrative unit for an Employee. A department is the child of its parent operating unit. Department ID's can be duplicated across operating units. For example, there can be a Department 1234 in each operating unit. Each Employee is assigned to one department.

To create a Department:

1. Click on Organization to expand the menu.
2. Click Department.On the left side of the screen, click the plus sign Image Added to expand the Organization menu.
3. Click Department
4. Click the Add button. Add button Image Added in the toolbar.
5. Fill in the following fields: 
   1. Operating Unit* - Click the drop down button to bring up the operating unit list and select an Select an existing Operating Unit (you can also start typing the Operating Unit's name or ID if you know it)Company) in the drop down menu.
   2. Department* - Enter an ID for the department. Departments must be unique within each operating unit. This field is limited to 20 characters.
   3. Name* - Enter a Name to identify the department. The maximum length of this field is 100 characters.
   4. Description - Enter text to further identify the Department. This field is limited to 255 characters and is optional.
   5. Active - This field will be checked by default. If you want to make a vendor inactive, the box will need to be unchecked.
6. Click the Save button to save the record.

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To set up Approval Flows:

1. In the Approval Flows window, click Addtab,click the Add button Image Added in the toolbar.
   1. Level - for the approval (example. 0 is first, 1 is second, etc.)
   2. Description - Name for approval group.
   3. Reset Option - 
      1. Reset ALL - All approvals are canceled and all levels of approval will need to reapprove.
      2. Reset current level - Resets the approvals at the current approval level (if the timesheet or expense report is currently in 2 separate approval levels, it will reset both)
      3. Reset off - The modifications will be ignored and the approval will progress forward.
      4. Reset this level  - Resets the approvals in the approval level that this approver sits (if the timesheet or expense report sits in 2 separate approval levels, it will only reset this one.
   4. Min Amount  - Minimum amount for approval group.
   5. Max Amount - Maximum amount for approval group.
   6. Enable Override by Routing - This will either allow or not allow approval to be replaced when routing.
      1. Yes - Will allow to replace Department approval structure with new approver chosen when option Replaced is chosen during routing. 
      2. No - Will NOT allow to replace Department approval structure when new approver is chosen and option Replaced is chosen during routing. 
2. Save by clicking Save All.
3. Click on Approvers to assign approvers for this approval group.
4. Click Add.Employee ID - Search for Approver's Employee IDClick Click the Save button to save the record.
5. On the Approvers tab, click the Add button Image Added in the toolbar to add an approver.
   1. Employee - The first pop up window allows you to add the approver. You may add more than one approver at a time in this screen.
      1. Use the filter Image Addedto refine your search.
      2. Select the employee and or employees and click on OK.
      3. Search for additional employees if desired and repeat the process.
   2. Entry Type field: Select
      1. Time/Expense
      if
      1.  - If this approver will approve both timesheets and expense reports.
      Select
      2. Expense
      if
      1.  - If this approver will approve only expense reports.
      Select
      2. Time
      if
      1.  - If this approver will approve only timesheets.
   3. Approval App Right field:
      1. Select Approve Only if  - If this approver is to be allowed only to approve or reject employee timesheets and/or expense reports, not modify them.
      2. Select Modify and Approve if  - If the approver is to be able to make changes and then approve the modified Timesheet timesheet or expense report.
      3. Select Review Only if  - If the approver is to be able only to review timesheet data available to approvers, but not participate in the approval process (Review-only approvers must access timesheet data through the Time Printable Reports menu).
   4. Approval Type field:
      1. Select Primary if  - If this approver is not allowed to approve his own timesheets and/or expense reports.
      2. Select Secondary if  - If this approver is to only approve the work of the primary approver.
      3. Select Both if  - If no approval restrictions are needed.
   5. Email Option field:
      1. Select Yes if  - If this approver wants to receive email notifications when timesheets and/or expense reports are released.
      2. Select No if  - If this approver does not want to receive email notifications. Email options and messages are configured under system options.
   6. Active:
      1. Yes - If approver is active.
      2. No - If approver is inactive.
6. To add additional approvers click the Add and  button Image Added and repeat.When done, click Save All
7. Click the Save button to save the record.