Per diem allowances are created to deal with account for partial days of travel. This applies only to meals per diem and max per diem (not to lodging per diem). Allowance deductions will apply only to the first day and last day to which per diem is charged an expense report. For example, if a rate for a particular city is 50 dollars a day and the traveler only spends half a day on the day he arrives and on the day that he leaves, then the traveler will get 25 dollars for the 1 st day, 25 dollars for the last day, and 50 dollars for all the other days in between.
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The table below illustrates the deductions for the first day and last day of a per diem charge, based on a per diem rate of $50.
Out of Office | Allowed | Deducted | Amount to User |
|---|---|---|---|
Full Day | 100% | 0 | $50.00 |
3/4 Day | 75% | 25%, or $12.50 | $37.50 |
Half Day | 50% | 50%, or $25.00 | $25.00 |
1/4 Day | 25% | 75%, or $37.50 | $12.50 |
Example 2 - Allowance Rule with Pocket Money
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The table below illustrates the deductions for the first day and last day of a per diem charge, based on a per diem rate of $50.
Out of Office | Allowed | Deducted | Pocket Money | Amount to User |
|---|---|---|---|---|
Full Day | 100% | 0 | 20%, or $10.00 | $60.00 |
3/4 Day | 75% | 25%, or $12.50 | 20%, or $7.50 | $45.00 |
Half Day | 50% | 50%, or $25.00 | 20%, or $5.00 | $30.00 |
1/4 Day | 25% | 75%, or $37.50 | 20%, or $2.50 | $15.00 |
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Field | Selection | Reason/Effect |
|---|---|---|
Effective Date | Any date before the travel | Effective date must be before travel to be applied. |
Out of Office | 1/4 Day | The employee is in travel status for 1/4 of the day or less. |
Per Diem Type | Meal Per Diem | Company uses meals per diem. |
Rate Flag | Percentage of Per Diem | Company a percentage of the per diem. |
Value/ Percentage | 25.00 | User will receive 25% of the per diem if in travel status only during one quarter of the day. |
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Field | Selection | Reason/Effect |
|---|---|---|
Effective Date | Any date before the travel | Effective date must be before travel to be applied. |
Out of Office | Half Day | The employee is in travel status for Half of the day of the day or less, but more than 1/4 of the day |
Per Diem Type | Meal Per Diem | Company uses meals per diem. |
Rate Flag | Percentage of Per Diem | Company a percentage of the per diem. |
Value/ Percentage | 50.00 | User will receive 50% of the per diem if in travel status only during two quarters of the day. |
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Field | Selection | Reason/Effect |
|---|---|---|
Effective Date | Any date before the travel | Effective date must be before travel to be applied. |
Out of Office | 3/4 Day | The employee is in travel status for more than half a day but less than 3/4 of a day |
Per Diem Type | Meal Per Diem | Company uses meals per diem. |
Rate Flag | Percentage of Per Diem | Company a percentage of the per diem. |
Value/ Percentage | 75.00 | User will receive 75% of the per diem if in travel status only during one quarter of the day. |
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