Page Comparison

Employee ID

enter a unique ID to identify the employee

This field is limited to 20 characters.

First Name

enter the employee's first name

The maximum length for this field is 30 characters

Last Name

enter the employee's last name

The maximum length for this field is 30 characters

Location

start to type the location's name or click on the drop down box to select the location for the employee.

Employee Type

start to type the employee type or click on the drop down box to select an employee type for the employee.

Currency

select the employee's pay/reimbursement currency from the drop down box.

Reporting Type

select the appropriate reporting type from the drop down box.

This field is required, but is Time specific. It has no effect within Expense.

Operating Unit

start to type the operating unit or click on the drop down box to select an operating unit for the employee.

Department

start to type the department or click on the drop down box to select a department for the employee.

Function

start to type the function or click on the drop down box to select a function for the employee.

Vendor

start to type the vendor or click on the drop down box to select a vendor for the employee.

not required

Allow Entry

choose whether the employee will have access to make entries for Time, Expense, Time/Expense, No Entry Required, or No Entry Allowed.

T&E Access

choose whether the employee will have Main Administrator privileges or No Admin privileges.

Part Time

choose whether the employee will be Part Time or Full Time.

Max Hours

enter the maximum amount of hours an employee can work in one day

the default is 24 as there are 24 hours in a day

E-mail 1

enter the employee's complete E-mail address (including domain, e.g. ajohnson@abcompany.com)

The maximum length for this field is 60 characters. This field is optional, but is necessary for DATABASICS Time and Expense's optional E-mail submission/approvals notifications and missing timesheet reports and reminders to function.

Start Date

you may enter an employee's hire date by clicking on the calendar icon and then clicking on the selected date, or keying in the date.

This field is optional. If filled, the employee will not be able to log into DATABASICS Time and Expense or enter time before this date

End Date

you may enter an employee's termination date by clicking on the calendar icon and then clicking on the selected date, or keying in the date.

This field is optional. If filled, the employee will not be able to log into DATABASICS Time and Expense or enter time for days after this date.

Admin Role

If the Employee will be an Administrator for anything in the application, you must check this box.

Exempt

If the employee is an exempt employee, check this box.