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Release Date: August 28, 2018

General Functionality

Desktop Browser
  • More intuitive user interface and workflow
  • Row level action is now supported on both Mobile and Desktop, including as Delete, Print, and Edit

Mobile

  • New user interface with improved speed and workflow
  • Intuitive right and left swipe actions are now available for row-level action
Administration Module
  • Improved speed and workflow
  • Admin module opens by default in a new browser tab, allowing you to continue working in the regular time and/or expense modules.
Home Page

Additional shortcuts and external links streamline your work processes and improve the user experience.

Security

  • Support for Dual Factor Authentication at the user level.
  • Support for user level authentication type (such as SAML, DB Login, DB SSO, and Dual Factor) are now assignable by an admin for individual users. 
 

DATABASICS Expense

Validation 

Administrators can provide new validation warning levels to provide increased usability. For example, in version 6.x, reports could be flagged with these levels:

  • Validation Error
  • Validation Warning
  • Passed

In version 7, validation flags now contain 4 5 levels:

  • Validation Error: This is a hard stop, preventing the user from submitting the expense report.
  • High Warning: This level helps managers and administrators to set two types of warnings. This can be set for auto-approval and auditing.
  • Warning: This level allows auto-approval, but provides a message describing the warning to the user.
  • Information Only:  This level flags the expense report with information only, providing an opportunity to provide a reminder or notification to the user from the approver. This option also allows for auto-approval.
  • Passed.
Receipt EXPRESS
  • Workflow has been improved and always brings the user back to the main expense reports area to complete their other charges (such as per diem, mileage, credit card transactions).
  • Multiple receipts can be selected and then processed in a row.
  • Receipts can now be searched across multiple expense reports.
  • Credit card transactions are automatically searched after the receipt has been digitally read using OCR. Then, the receipt is matched against imported credit card transactions, giving the user the option to confirm the match.
Credit Card EXPRESS
  • Improved workflow. If users begin a report using Credit Card EXPRESS, they are brought back to the main expense reports area to complete other charges, such as per diems and mileage.
  • Multiple credit card transactions can be selected.
Expense Entry
  • Ability to search for a specific transaction to local on which report is got applied.
Other Improvements
  • Personal Field:  Auto-hide personal field for employee reimbursable charges based on expense type or payment type. 
    Personal Field can now be automatically hidden for employee reimbursable charges based on expense type or payment type. 
  • Decimal display:  Currency rates and amounts is are now controlled by the number of decimals enabled at the currency level. The available options are 0 or 2 decimals.  For example, the Japanese Yen rate has no currency does not use decimals while Canadian dollars use has 2 decimals. Ability to This is configurable at the admin level.
  • Users, approvers and proxy can access an opened expense report that has been opened by other another user for a while you need to access it.
Mobile Picture

Users can now search for a specific transaction to across expense reports.Pictures of receipts can be modified, rotated or, re-sized on the mobile version. 

Credit Card Transactions
  • Unassigned Expense Types expense types can be automatically assigned to industrial codes , will be automatically assigned based on the last applied expense type to a specific charge.
  • Email Alter for un-applied charges also checks the charges if they are In addition to email reminders for unapplied credit card transactions, reminders can also be sent regarding transactions that have been applied to reports that are have been rejected, or are on hold. 
 



DATABASICS Time

Validation

Validation flag now contains 4 In version 7, validation flags now contain 5 levels:

  • Validation Error: Hard This is a hard stop, user will not able to submit preventing the user from submitting the timesheet. 
  • High Warning Require Review: Helps : This level helps managers and administrators to set two types of warning and could warnings. This can be set for auto-approval and auditing.
  • Warning: This level allows auto-approval, but provides a message describing the warning to the user.
  • Information Only:  This is only to flag level flags the timesheet with information only that is not warning. , providing an opportunity to provide a reminder or notification to the user from the approver. This option also allows for auto-approval.
  • Passed.
 Time Request Off
  • Calendar Display Time Off one 
  • Ability to request time A new section provides a calendar to display time off.
  • Users can request time off across multiple timesheets inf in one step.
  • Ability for managers to Managers can view leave balances by timesheet during approval.
  • Additional accrual options methods have been added to support different type accrual methodsaccommodate a wide variety of accrual types.
Other Improvements
  • Display % bar of total hours  to Standard A new bar appears showing the percentage of total hours submitted out of the possible total of standard working hours.
  • Ability to Users can access an opened timesheet by other user while you need to access it.Ability to resize the that has been sent to their approvers.
  • The grid inside the timesheet desktop browser while are you entering your hours.Ability to edit and add your works hours on multiple days onone screen on the mobile device per linecan now be adjusted in real-time in the desktop version.
  • Users, approvers and proxy can access an opened Timesheet that has been opened by another user for a while.